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21 Feb 2024

Volunteer Program Officer at Korea International Cooperation Agency (KOICA)

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Job Description

KOREA INTERNATIONAL COOPERATION AGENCY (KOICA)

RWANDA OFFICE

Plot No. 10050, Nyarutarama, Kigali, Rwanda

February 20, 2024

JOB DESCRIPTIONS

Background

The Korea International Cooperation Agency (KOICA) was founded as a government agency on April 1, 1991, under the Ministry of Foreign Affairs, to implement Korea’s grants and technical cooperation programs in Korea’s partner countries. The Agency is also promoting sustainable development in developing countries while strengthening partnerships with a diverse range of stakeholders and development partners.

KOICA started its first development cooperation with the Government of Rwanda in 2006, and the KOICA Rwanda Office was officially established in 2011, as an attache to the Embassy of the Republic of Korea to the Republic of Rwanda, to extend and strengthen its development activities in the country.

Located in the compound of the Korean Embassy, KOICA Rwanda Office is constantly seeking to enhance its performance, relations and engagement with various stakeholders involved in development.
KOICA Rwanda Office is therefore looking for competent candidates for the position of Volunteer Program Officer.

Vision

Contributing to poverty reduction and sustainable development of the Republic of Rwanda in line with Vision 2050 of the Republic of Rwanda and Country Partnership Strategy of the Republic of Korea; further strengthening the partnership of the two countries

Volunteer Program Officer (1)

Duties and Responsibilities:

  • Support KOICA WFK volunteer training
  • Support the immigration of new and existing KOICA dispatched staffs and volunteers
  • Support WFK events, such as regular workshops and conferences
  • Resolve safety and security issues involving WFK volunteers
  • Engage with partners to check on volunteer activities
  • Perform other administrative tasks as assigned and directed by the management.

Minimum Academic/Work Experience requirement:

Academic requirement:

  • (Mandatory) Bachelor’s Degree
  • (Preferred) Bachelor’s Degree in Education, Social Sciences, Business Administration, Public Administration, Communications, International Development, Development Studies or related fields.

Work requirement

  • Minimum 5 years’ experience in related duties.

Required Skills and Competencies:

  • Having previous job experiences with international organizations or Korean organizations is a strong advantage.
  • Good command of English and Kinyarwanda with effective communication skills;
  • Excellent computer skills (MS office, PowerPoint and Publisher as well as other Software products for content management and social media platforms.
  • Strong work ethics (timeliness, collaboration, and integrity), timely reporting, and customer-oriented attitude.
  • Good Communication and organizing skills

Details of duties and responsibilities

Job

Description

Scope of Work

Output

Volunteer Partnership

and assistance
  1. Engage with volunteer host organizations and manage issues
  2. Communicate and coordinate with WFK partners and volunteers .
  3. Support WFK volunteer training
  4. Support the immigration of new and existing staff and volunteers
  5. Support WFK events, such as regular workshops and conferences.
  6. Resolve safety and security issues involving WFK volunteers
  7. Engage with partners to check on volunteer activities

Contact and arrange meetings with host organizations and co-workers to check what and how volunteers are doing.

Stakeholder Engagement Report Issue Report (if necessary)

Prepare, support, and arrange volunteers’ in-country training in collaboration with the responsible Coordinator and the team.

Support visa issuance, permits, and other matters related to immigration of personnel from Korea.

Progress and quarterly reports

Prepare, support, and arrange volunteer workshops and conferences in collaboration with the responsible Coordinator

PR and Communication plans and strategies

Respond to requests for assistance from volunteers to resolve any issues involving their safety and security.

Issue Report

Engage with host organizations and volunteers through emails, phones, and other means to make notifications and provide information.

Stakeholder Engagement Report

Others
  1. Arrange and support medical check-ups of Staff and Volunteers as well as volunteer vaccinations
  2. Support office affairs, including workshops, business trips, etc
  3. Perform other duties as assigned and directed by the management

Provide all supports related to medical checkups of staff and volunteers including scheduling and collecting necessary requirements.

Support office activities whenever appropriate and possible.

Quarterly Progress Reports

Job Application procedure

  1. Interested candidates are required to submit an application letter addressed to Country Director of KOICA Rwanda Office, enclosed and sealed with
    1. Questionnaire,
    2. Job application summary and
    3. Detailed C.V.,
    4. Notarized copy of degree certificates and
    5. Past work certificates in related field


Method of Application

The application documents mentioned above (1 - 5) should be submitted to the reception of the KOICA Rwanda Office in Plot No. 10050, 34 KG 13 Ave. Nyarutarama, Kigali or Office email ([email protected]) by 17:00pm on Monday 3 of March, 2024.

The Questionnaire, job application summary and detailed C.V. must be written within 2 pages in English otherwise the application will be disqualified.

The relevant experience will only be effective with a hard copy of the certificates presented at submission and candidates must not be in employment elsewhere when accepting the job offer.

Submitted copies of letter and documents are not to be returned. Only Successful candidates will be contacted and sit for interview 12 of March 2024. The interview schedule may change depending on circumstances and other unavoidable reasons.



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