MAJOR RESPONSIBILITIES

% of time

Activity

End Results

15

Analyze mails from the post office on a weekly basis, sort and stamp mails according to each Area Program sealed bags name and channel to respective Clusters in a timely manner with an evidence on file.

Mails analyzed and dispatched into respective AP’s pigeon for effective delivery each week.

15

Process incoming mails from the National Post Office (NPO) through manual entry in Horizon Hope System in one day upon their receipt weekly.

Correspondence Barcodes generated and reports of processed mails into Horizon Hope System produced weekly.

10

Access Rwanda Sponsorship mailbox weekly to record the Electronic mails, according to this business workflow

Electronic mails recorded and re-routed to Area Programs as per business workflow

      10

Participate in the rollout of Digital correspondence (DC) initiative and generate Transfer Platform  reports for informed actions by all Digital Correspondences implementation levels

Digital correspondences that meet globally defined quality criteria are approved timely.

10

Fast track of incoming mails from Clusters to National Office and channel them to the National Postal Office and other courier services.

Incoming mails tracked and channeled with evidence based replies

10

Liaise with Clusters on potential delayed correspondences, upon weekly Horizon Hope correspondence status reports to mitigate risk associated with overdue items.

Clusters engaged on potential correspondences with risk mitigated measures like upcoming expiry report from Horizon Hope system.

       10

Monitor Monthly/Quarterly Transformed Field Environment Partners’ reporting through one drive tracking mechanisms

# of partner reports followed-up against their upload in the system on time.

5

Prepare, assist and record Sponsorship training workshops/meetings both at the National Office and at cluster levels.

Training/workshops are recorded and prepared both at National Office and cluster levels.

       5

Prepare Quarterly Sponsorship Purchase Requisitions s for general mailings, departmental items and Global fulfilment invoice payments.

Sponsorship related Purchased Requisitions prepared timely and issued invoices paid timely.

5

Handle incoming mails without child identifications nor sponsors addresses.

Identified mails without sponsor address  tracked/handled

5

Plus any assignment given by line management.

Any assignment given by line management. Conducted.

Required Professional Experience

1. At least 2 years of experience working with Sponsorship/child protection industry/work.
2. Demonstrate ability to liaise with clusters/AP teams.
3. Must be familiar with Horizon Hope System and mobile barcode scanning.
4. Ability to analyze reports, interpret, and writing skills.
5. Strong team working and relation building.
6.  Must have good knowledge of WV’s ethos, philosophy of work, and CORE documents
7. Good analytical and Computer literate skills.

Required Education,

training, license,

registration, and

certification

8. Bachelor’s Degree in Social Sciences, development studies, Education, and any other related field.

9.  Experience:  2 years working in development industry.

Preferred Knowledge

and Qualifications

1. Knowledge of Sponsorship revised Standards and policies
2. Knowledge of  child and Adult Safeguarding Policies