14 Oct 2021

Project Manager-CIVSAM Project at Plan International Rwanda

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Job Description


Career Opportunities: Project Manager-CIVSAM Project (41376)

Requisition ID 41376 – Posted 14/10/2021 – Country (1) – Child Protection

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

PROLE PROFILE  

Title

Project Manager-CIVSAM project

Functional Area (job family/role type)

Technical Professional in Project Management

Discipline/field

Child Protection

Specialism

Child rights

Reports to:

Child Protection & Safeguarding Program Manager

Office location:

Kigali

Frequent travel in-country required:

Geographical scope of role

Country

Effective Date:

October 2021

Grade:

D2

ROLE PURPOSE

Plan International is a rights-based development and humanitarian organization working for a better life for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Plan International Rwanda Strategy statement.

Our global strategy has a specific focus on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals and in particular the goals on gender equality.

Our organisation is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals who can showcase the work we are doing and cascade our commitment to keeping children and young people safe and protected in all contexts and at all levels through strategic partnerships for community ownership and accountability.

The Project Manager will be responsible for the overall implementation of the CIVSAM project. S/he will lead all phases of the project management cycle; S/he will be responsible for ensuring that project activities and spending are on track and according to the work plan and donor expectations, that objectives are met, and that all data are captured and analyzed appropriately. S/he will be ensuring that all staff have clear roles and responsibilities and that they follow their schedule of activities, and advising and guiding them in critical situations, in cooperation with other key staff members.

Close collaboration, follow up and monitoring of partners is essential and the core pillar, to ensure the success and sustainability of the project. The post holder should therefore fully support this deliverable to the best of their capabilities.

management scope, reporting lines, key relationships

Report to: – The post holder will report to the Child Protection & Safeguarding Program Manager

Direct report:

  • Child Protection Advisor
  • Project Community Development Facilitator

Key relationships

Internal

  • Head of Programmes
  • Key technical advisors of the CIVSAM project
  • MERL Team
  • Plan SNO Program Manager
  • Head of Operations
  • Program Unit Managers

External

  • Implementing partners for the CVISAM project
  • National and Local authorities
  • Other INGOs
  • Level of contact with children

Medium contact: Moderate interaction with children at field level

Physical Environment

  • Typical Office environment with % travel in PIR’s programming areas.

Accountabilities and MAIN WORK ACTIVITIES

Project implementation (50%)

  • Ensure project implementation is in conformity with Plan International’s standards and policies and donor requirements.
  • Ensure the project adheres to the four essential principals of child rights (Best interest of the child, Participation, Non- Discrimination, and Survival, and development of the child).
  • Manage the implementation of activities by partners, to ensure there is adequate sharing of information between different actors and the project stakeholders.
  • In collaboration with their supervisor and the project’s technical leads ensure the project contributes to the overall country’s strategy and our global distinctiveness.
  • Maintain relationships with local government, partner NGOs as well targeted schools/institutions to promote the efficiency in project implementation.
  • Facilitate the capacity building of partners to increase best practices in child protection and SRHR.
  • Compile information and relevant data to share them within and outside the country as required.
  • Work closely with partners to collect evidences and stories to make the project visible and for funding purposes.
  • Monitor all activities in line with child protection and SRHR provide regular reports and updates to the Child Protection & Safeguarding Program Manager and other actors/stakeholders.
  • Assist the Child Protection & Safeguarding Program Manager to follow up on yearly/annual Donor requirements that contribute to the 3-year framework. Ensure that project administrative processes are carried out in conformity with the agreed standards and policies;
  • Be part of project monitoring through dedicated time to field visits, in collaboration with partners and project M&E staff, for evidence-based programming.
  • Promote and abide to organisation’s policies, especially the Safeguarding children and young people policy, PSHEA policy and the code of conduct.
  • Ensure safeguarding children and young people principles (Do no harm, Duty of Care, Prompt Action) are emended in all project’s activities including partners interventions.

MERL (10%)

  • Coordinate the realization of CIVSAM project monitoring and evaluation deliverables; including the project baseline and end-term evaluation of the project;
  • Contribute to the development of learning papers and fact sheets on child protection and sexual reproductive health and rights that showcase based practices in development settings
  • In liaison with M&E, establish proper data management systems in accordance with the donor reporting requirements.
  • Monitor the progress of project implementation and undertake corrective actions.
  • In collaboration with implementing partners, ensure evidence-based programming.
  • With the support of M&E, enhance learning and knowledge management through documentation and profiling of Plan’s work.

Partnership and Resource Mobilisation (25%)

  • Participate in external meeting with partners and other stakeholders on project’s deliverables.
  • Ensure high professionalism of coordination of all implementing partners to ensure the success of the project and to safeguard organisational reputation.
  • Promote sensitization of stakeholders and partners on Plan’s policies, strategies, procedures, values, and behaviours.
  • Coordinate with other NGOs, consortium partners, local and private sector players working within the operational areas to expand opportunities for partnerships.
  • Engage and influence key duty bearers towards realization of children’s rights at National level.
  • Promote active engagement and participation of communities in Project  Support proposal development in partnership with Plan International Rwanda’s Business Development Unit in line with the country strategy.

Reporting (%)

  • Ensure all reporting donor requierements and timelines are respected.
  • Review relevant monitoring reports to the donor to ensure that technical issues are well articulated and reports are of acceptable quality before submission.
  • Ensure partners reports are of high quality and portrait the project’s real image at grassroot level

Financial Management (%)

  • Develop and regularly update annual and quarterly project implementation plans and budgets.
  • Monitor expenditures to promote prudent budget management and adherence to approved budget.
  • Promote compliance with relevant donor policies, contracts, and agreements.
  • In collaboration with the Grant accountant, ensure submission of accurate and timely financial reports in accordance with donor regulations.

Risk Management (%)

  • Collaborate with and provide advice to key teams and/or departments within the offices to ensure that risk identification and management strategies of the country’s processes, procedures, and activities include assessment of project’s risks and appropriate mitigating actions are developed.
  • Ensure safeguarding risk identification for the project’s activities is always in place for the protection of children and young people we work serve. Capacity building and People Management (%)
  • In collaboration with the Child Protection & Safeguarding Program Manager, carry out capacity gap mapping and analysis with Plan and partner staff, design and carry out tailored CP and SRHR capacity strengthening activities as well as already existing training modules from the global child protection and SRHR training package to support better implementation of the project.
  • Engages in ongoing and continuous feedback and support particularly for employees under her/his responsibility but also other staff members;
  • Organizes regular meetings within her/his team to ensure an optimal coordination of the work and proper flow of information;
  • The Project Manager will ensure that all staff working in the CIVSAM Project are able to perform their duties and receive coaching and supervision and s/he will maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

  • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
  • Ensures that all staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
  • Ensures that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Technical expertise, skills, and knowledge

Qualifications/ experience essential:

Knowledge

  • Minimum of 5 years relevant working experience in Child Protection.
  • Experience working with social norms change and programs addressing the root causes leading to violence against children and youth, with focus on girls and young women.
  • Experience in SRHR, positive masculinity, and men engagement programming
  • Experience in capacity strengthening; designing and implementing capacity-building initiatives within child protection programming for adults
  • Experience working directly with children in vulnerable communities.
  • Knowledge of policies and frameworks in place to protect children
  • Knowledge on local child protection systems that can contribute to our cause and purpose.
  • Working experience in a similar role in bilateral organizations or INGOs.
  • University degree or equivalent in Social Work, Psychology, Law, Gender, Human Rights Law, International Relations, Sociology, Public Administration or related fields
  • Strong leadership competency and management/supervisory skills; ability to work individually and within a team with limited supervision. A self-starter.
  • Good budgetary and financial planning/management skills.
  • Good analytical, problem-solving, and project planning skills.
  • Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan International Rwanda. This includes effective negotiation and representation skills.
  • Computer Literacy – Microsoft Word, Excel, Outlook.
  • Adequate skills in monitoring, evaluation, research, and conducting participatory, community-led assessments.
  • Strong command of both written and spoken English, and Kinyarwanda
  • Excellent community mobilization skills and abilities.

Desired

  • A relevant Master’s degree is a distinct advantage

Specific skills of this position:

  • Proven ability to develop project proposals and concepts
  • Excellent networking and partnership building skills
  • Research, analytical and problem-solving skills
  • Good communication, facilitation, and report writing skills
  • Strong team-building and motivational skills
  • Strong negotiating, strategic thinking, and influencing skills
  • MS office skills

Leadership Competencies

  • Setting high standards for self and others’ behaviour, inside and outside work. Championing our values and commitment to rights, gender equality, and safeguarding. Supporting the health, well-being, and both physical and psychological safety of our staff, including their safety to speak out.
  • Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly, and constructively.
  • Creating a positive team spirit, helping people work well together, to reflect, and continuously improve the efficiency and quality of what we do.
  • Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience, and ideas and actively seeking their input.
  • Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained, and helping them develop their potential.
  • Positive about change and supporting others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES

  • Understands relevant sectoral context including how the project operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy.
  • Manages legal and reputational risk including risk assessment, communication, risk management, and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety, and Security
  • Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
  • Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

tECHNICAL cOMPETENCIES

  • Understanding issues: Causes of violence (including inter-generational and gender based), both social and arising from the presence or absence of national systems. The impact of violence on childhood and youth health, psychological and emotional development.  Similarities and overlaps of the fields of child protection and gender-based violence and implications for policy and practice.
  • Understanding Strategies to: prevent all forms of violence and provide support to survivors of violence under 25 years of age children, adolescents, and young people. Strengthen protection systems, family relations, and the resilience of children, adolescents, and youth.
  • Driving Quality by using strategies for: preventing violence based on an analysis of causal factors, including social norms. Working on protection mechanisms at the family level, community level, service level. Responding to incidences of violence, exploitation, abuse, and neglect; and ensure access to support services.
  • Adapting to Context: The effect of humanitarian events including disaster and climate change, food insecurity crisis, conflict, and displacement on the protection of children, adolescents, and youth. How violence and power are manifest in the particular culture and culturally specific features of family relations; the state services present eg. legal, educational and what response is likely to be socially and culturally accepted. Setting and communicating ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.

Behaviours:

  • Demonstrates clear respect to all and especially children without discrimination
  • Ability to develop, motivate and coach and mentor others
  • Promotes high-quality child rights programs
  • Having initiative and able to work independently
  • Promotes innovation and learning within the child rights realm
  • Communicates clearly and effectively on child protection issues
  • Confident in taking initiative and exploring new opportunities
  • Assertiveness and shows cultural sensitiveness

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest, and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others while doing what we say we will do.

We strive for lasting impact

We strive to achieve a significant and lasting impact on the lives of children and young people and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused, and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities, and our partners.

We are inclusive and empowering

We respect all people, appreciate differences, and challenge inequality in our programmes and our workplace. We support children, girls, and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Location: Kigali

Reports to: Child Protection & Safeguarding Program Manager

Grade: D2

Closing Date: 20th October 2021

Equality, diversity, and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.



Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 20th October, 2021.




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