PROGRAMME RWANDA

1. DESCRIPTION OF THE POSITION

The Inclusive Education Project Manager will be responsible of managing the implementation of the Zero-OOSC project on a daily basis, by ensuring optimal quality and impact with appropriate control mechanisms in close partnership with partners: Save the Children Rwanda and NUDOR, and stakeholders including Ministry of Education (MINEDUC) and Rwanda Basics Education Board (REB) and collaboration with other education institutions operating in Rwanda. The IE Project Manager will play the managerial role for the Zero-OOSC project focusing on the fulfilment of HI’s commitments in the sector of inclusive education. He/she will regularly and closely interact with different partners, stakeholders and HI project and technical teams.

In terms of assignment, under the line management of the HI Country Manager, the IE Project Manager will be responsible for performing all activities related to the implementation of the Zero-OOSC project, by ensuring optimal quality and impact with appropriate control mechanisms. Along with other HI managers, he/she will also contribute to the implementation of the mandate and the 10-year strategy of Humanity & Inclusion in Rwanda and share responsibility for the sound management and effective functioning of the global organisation. Under his/her responsibility, he/she will manage HI staff assigned to the project.

2. HISTORICAL BACKGROUND OF THE PROGRAM

HI started working in Rwanda since 1994. In partnership with the Civil Society Organizations and public institutions, HI sought to promote and support policies and initiatives of the public levels and the civil society aiming at preventing causes of vulnerability and disability and striving for the protection and inclusion of vulnerable persons. In Rwanda, HI focuses on the following 3 strategic pillars:

– Pillar 1:Social and Economic Inclusion: promoting social, cultural and economic citizen’s participation for the vulnerable persons; ensuring access to education for all; providing an institutionalized expertise and support and enhancing representation and competences of vulnerable persons through their associations;

– Pillar 2:Rehabilitation, Prevention and health preventing and fighting against chronic and disabling diseases, detection and early prevention and promotion of mental health through a community-based approach;

– Pillar 3:Protection: HI seeks to prevent the occurrence of gender, age and disability-based violence in an effort to initiate actions that empower vulnerable persons and mobilize local, national and international stakeholders for an owned engagement in the promotion and respect of rights of vulnerable persons facing gender, age and disability-based violence. It is committed to searching and providing reliable data on identification of vulnerable populations and mitigation of the underlying risk factors.

1. BACKGROUND OF THE PROJECT

The Zero-OOSC project is run by the consortium (led by Save the Children with MINEDUC, HI and NUDOR) and in collaboration with other education partners such as REB, MINALOC, MIGEPROF, NESA, NCDA, Provinces, Districts, Sectors, and primary schools across the 30 districts in Rwanda.

In collaboration with the project managers at Save the Children and NUDOR and other project staff, the project manager guarantees and contributes to the achievement of the three Zero-OOSC project goals in line with the global, national, and HI quality standards and strategies on inclusive education and disability inclusion. The project will achieve the main goals by improving OOSC data and tracking systems, and removing the barriers that keep children away from schools. The project manager will contribute to the three outcomes:

OUTCOME 1. Strengthened strategies and practices for the enrollment and retention of out of school children at school level.

OUTCOME 2. Empowered communities and families promote enrollment and retention of out of school children.

OUTCOME 3. Strengthened policies and data systems for the identification, enrollment and retention of out of school children.

3. WORKING CONDITIONS

The project team

The IE Project Manager will be based at Kigali office. He/She directly manages an IE technical officer and IE project officer.

Organization of the field work

The implementation of the Zero-OOSC project will rely on effective collaboration with the stakeholders, partners, project team, schools and specialized services as well local community and authorities. The IE Project Manager will also work with national levels including NCDA, REB, NCPD and social cluster ministries including MIGEPROF, MINALOC, MINEDUC and Ministry of Health (MoH) to ensure more consideration of inclusive education and children with disabilities in decision making, programming and policy development.

Technical support

The IE Project Manager will be technically supported by the HI Regional inclusive education technical specialist.

4. PROFILE OF THE POSITION

The IE Project Manager is expected to meet the following tasks:

• Coordinate the planned activities for selected schools in Huye district and coordinate technical support to partners.
• Provide technical support in implementing the IE initiatives and activities in close collaboration with local authorities and service providers by ensuring the delivery of quality inclusive service.
• Conduct budget monitoring on daily basis to ensure zero underspend and zero overspend.
• Build synergies and complementarities with other stakeholders at HI, national and local levels.

5. STAKEHOLDERS

The IE Project Manager will regularly interact with the following stakeholders:

6. DESCRIPTION OF THE POSITION: RESPONSIBILITIES AND TASKS 

Under the lead and supervision of the HI Country Manager, he/she will perform the following responsibilities and tasks:

Responsibility 1: Management

1. He/she will line-manage the Zero-OOSC project’s team members (sets individual objectives, evaluates individual performance, contributes towards the professional & career development of his/her team members, monitors competences).
2. He/she will organise and lead regular Zero-OOSC team meetings.
3. He/she will manage the recruitment and selection of new team members/ open positions when it applies.
4. He/she will manage the project budget and spending on daily basis and ensure compliance with donor regulations.
5. He/she will ensure strict application and respect of the HI Rwanda Programme Internal Regulations by the Zero-OOSC Project team.

Responsibility 2: Expertise

2.1. He/she will provide the technical expertise for his/her project in inclusive education.

1. He/she will ensure that the Zero-OOSC project activities related to inclusive education implemented comply with international technical norms and standards;
2. He/she will adapt the Zero-OOSC project documentation to international technical norms and standards, when necessary;
3. He/she will organize and conduct technical training for his/her staff when relevant;
4. He/she will be in charge of the technical quality and relevance of Zero-OOSC project activities implemented within his scope of expertise;
5. He/she will ensure technical learning from the Zero-OOSC project and other HI projects by drawing on lessons learned and good practices;
6. He/she will make sure global and field technical specialists get the information they require and effectively collaborate with Technical Divisions;
7. He/she will adjust his/her activities to audit recommendations, if applicable.

2.2. He/she will help to coordinate technical professional development and facilitate a community of practice, in collaboration with Technical Division.

2.3. He/she will manage relationships with partners, technical authorities from the social cluster ministries, REB, NCDA, NCPD, local partners or other stakeholders.

Responsibility 3: Zero-OOSC Project Implementation and Monitoring

3.1 He/she will ensure the Zero-OOSC project implementation is in line with general standards and procedures and run in collaboration with quality/ relevant services

1. Ensure the planning of activities and establish timely action plans.
2. Ensure that the Zero-OOSC activities are implemented in line with the project proposal and the allocated budget.
3. Manage expenditures and ensure a follow up of budget lines for the Zero-OOSC project activities.
4. Ensure that activities are implemented according to internal quality and technical standards and, if necessary, propose adjustment or improvements to help meet IE objectives
5. Prepare and monitor partnership agreements with Zero-OOSC potential partners.
6. Ensure the effective implementation and follow up of institutional policies (HI Policy against Sexual Exploitation and Abuse, mandatory cross-cutting approaches, etc.) on Zero-OOSC project.
7. Coordinate and collaborate with relevant internal services, especially logistics, Human resources, finance and technical resources.

3.2 He/she will ensure Zero-OOSC project data management

1. Ensure that the appropriate data collection and management tools are in place on the Zero-OOSC project, in line with global standards
2. Ensure that data related to the Zero-OOSC project is collected and compiled in the project database
3. Carry out regular control for quality assurance and make any necessary corrections in the Zero-OOSC project database

3.3 He/she will ensure Zero-OOSC project reporting

1. Monitor the achievement of results and indicators, as per the logical framework
2. Be in charge of producing the appropriate reporting tools: monthly situation report, PM Box
3. Reports regularly to the HI Country Manager
4. Write quality reports for the funding agency and monitor donor deadlines (grants, reporting, audits) concerning the Zero-OOSC project

3.4 He/she will prepare and steer Zero-OOSC project evaluation and lesson sharing

1. Plan and monitor Zero-OOSC project evaluations
2. Produce project lesson learning and sharing from experience material

Responsibility 4: Influence and communication

He/ she will play an active role and

1. Contribute to HI’s external influence by participating in relevant networks (social cluster meetings, high level IE technical meetings, JADF meetings, etc.)
2. Communicate on the Zero-OOSC project to partners, authorities and stakeholders when relevant
3. Guarantee the proper archiving of information and dissemination via HI platforms (Hinside, EAR Regional Website and other HI online social media)

Responsibility 5: Strategy and Business Development

He/she will

1. Actively and strategically contribute to the revision of the HI Regional and HI Rwanda Operational Strategy (StratOp)
2. Draft new proposals for the continuity and replicability of Zero-OOSC achieved results and other new similar proposals depending on possible funding opportunities.

7. EXPECTED PROFILE

• Via this e-mail: [email protected] with subject: PMZOOSC202605