TOR FOR RECRUITMENT OF PROJECT ACCOUNTANT 

1. Background Information 

The Rwandan Organization of Trauma Counselors ARCT – Ruhuka is a National Nonprofit making Organization , formed in April 30^th 1998 and officially registered under the Ministerial Decree No.97/11 on 28 July, 2004 and registered by Rwanda Governance Board  (RGB).  The organization was started to support survivors of psychological trauma, through integrated and holistic services for prevention, care, and healing to facilitate recovery for sustainable unity and reconciliation, peace and development.

Our mission: is to lead the development and application of innovative psychosocial approaches to mental health services and strengthen professional capacity in understanding, treating and preventing mental health problems for sustainable development.

Our Vision: ARCT-Ruhuka envisages a Rwanda where all people have access to integrated mental health services.

ARCT-RUHUKA operates country wide and intervenes in the field of Mental health and psychosocial support that contributes directly to building peace at individual, family and community levels .

In partnership and with International Alert ,  ARCT-Ruhuka wish to recruit a project Accountant to work under a 3 years USAID funded project “Dufatanye Urumuli (Light) Project”  that contribute to Healing , resilience building and social cohesion at community level, operating in 30 districts.

Job Title: Project Accountant

 The purpose of the position is to support the overall Planning, implementation and day to day management, monitoring, evaluation and reporting as well as coordination of “Dufatanye Urumuli (Light) Project” activities and 10 Project Field officers in their areas of operation  to achieve its goal.

Reports to:     Director of Administration and Finance (DAF)

Duty Station:  The project Accountant will be based in Kigali , at ARCT-Ruhuka Headquarters , and may travel to district as required.

2. Purpose of the position:

To support /contribute to the overall functioning and effectiveness of ARCT-Ruhuka at Finance team to achieve its mission and vision. In particular, the Project Accointant will oversee the project finance and record the day-to-day financial transactions of project activities under the USAID funded Dufatanye Urumuri Project (DUP).

3. Key Duties:

The Project Accountant will be part of finance team of the organization and will report to DAF. S/he will ensure full compliance with all the requirements of USAID , International Alert and ARCT-Ruhuka  financial guidelines, regulations and procedures where applicable to ensure the effective processing of financial transactions, reporting and efficiency in
expenditures. The accountant will monitor budget execution, develop and submit regular financial reports in standard formats as may be required by the DUP donors.

     4. Major Responsibilities

The specific responsibilities of the Project Accountant shall include, but not limited to the
following:

• Maintain up-to-date accounting and financial records in accordance with the project’s accounting system, including journals, ledgers, fixed asset registers, etc.
• Responsible for the safe custody of petty cash and documents and inspection of daily petty cash disbursement documents;
• Verify the eligibility and accuracy of all payments by ensuring that documents are in compliance with donor , ARCT-Ruhuka and GoR financial requirements before submission to the DAF for approval;
• Reconcile accounts and prepare financial statements;
• Ensure timely closure of accounts per agreed deadlines stipulated in MOU, and update same for submission Management;
• Prepare periodic financial reports approved by the DAF  in the form required by the donor and ARCT-Ruhuka
• Prepare audit file to facilitate the work of Internal and external auditing firm;
• Carrying out financial managerial activities under the Project and provide financial advisory and technical tasks relative to the scope of this assignment;
• Work closely with the project team to prepare Annual Work Plans and
• Budgets of the Project;
• Ensure that all financial transactions are in accordance to the approved budget lines;
• Facilitate and ensure the submission of checks are signed on timeby designated signatories;
• Identify all bottlenecks in the financial cycle of the Project – internal control weaknessand bring these to the attention of senior for remedialactions;
• Ensure that ALL payments are in compliance to the signed financial agreement andother agreed protocols of the donor;
• Ensure that supporting documents for payment are satisfied before issuing payments;
• Monitor compliance with the Bank’s rules, audit and fiduciary requirements;
• Ensure that financial transactions are carried out in accordance with applicable Finance Management policies, procedures, and instructions;
• Ensure that relevant accounting policies and standards are followed in the preparation of the project financial reports and relevant files;
• Perform other tasks as may be assigned by supervisor/employer

Qualifications And Experience, Essential Skills and Key Competence.

• A minimum bachelor’s degree in accounting or finance with at least 2^nd class upper division
• Communicates clearly and cogently in English and Kinyarwanda in writing and speech.
• Reads French easily, can write informal memos in French, and can sustain a professional conversation in French about finance and operational aspects of the project work.
• Comprehensive computer skills with practical knowledge of Microsoft Office,
  (especially Excel, Word and PowerPoint) and familiarity with usage of Quick books accounting software in recording, processing and preparing financial reports.
• Minimum of two years(2)of demonstrated professional experience in accounting, auditing, finance or grants management with a busy organization or project (not-for-profit sector preferred).
• Knowledge of income tax and labour laws as well as other Rwandan government regulations related to NGOs.
• Possess knowledge and experience of donor disbursement procedures and justification
• Possess good people management skills, interpersonal relationship skills, honesty
• A team player and have the ability to meet deadlines.

• Must be prepared to undertake field visits where necessary in support of implementation.
• Candidate must be resourceful and capable of meeting deadlinesin a highly work demanding environment; flexible and able to multi-task.
• Ready to learn and share knowledge
• Having worked for USAID funded projects is an added advantage

Applications for the position above should be submitted to ARCT-Ruhuka the following documents:

• Application letter addressed to the Chairperson of ARCT-Ruhuka
• Signed CV with most recent previous experiences and at least 3 referees
• Notified Copies of Degrees and Certificates
• Copy of ID

Qualifying candidates can submit all signed  the required documents  no later than 25^nd May  2023 at 03:00 pm to  https://forms.gle/jfHTsWdD9mbAC3qy5    in PDF format .

For any other information, please contact us on telephone  (+250) 787104307.

Note: Only shortlisted candidates will be contacted.

ARCT-Ruhuka is committed to safeguarding. All staff is required to sign and adhere to safeguarding, child protection and PSEA. Background checks, including criminal record checks will be required at a later stage. 

Done at Kigali 15/05/2023 

Ancilla MUKARUBUGA

Chairperson - ARCT-Ruhuka