Description of task

Under the direct supervision of the Head of Sustainable Growth Unit (SGU), and in close collaboration with programme, operations and project staff in the country office and UNDP HQ as required, the UNV Programme Associate undertakes the following tasks:

Summary responsibilities:

1. Ensure effective financial management of SGU portfolio (40%)

2. Provide top quality administrative support to the Sustainable Growth Unit (30%)

3. Ensure effective management of the country office programme (15%)

4. Support in creation of strategic partnerships and in implementation of the resource mobilization strategy (5%)

5. Facilitate knowledge building and knowledge sharing (5%)

6. Contribute effectively to the Delivery as One (DaO) Initiative (5%)

Detailed tasks:

1. Ensure effective finance management of the Sustainable Growth Unit portfolio (40%)

Provide guidance to Programme Analysts and Implementing Partners on routine implementation of projects, to ensure effective and efficient use of financial resources. Tracking the use of financial resources, introduction and follow up on performance indicators/success criteria, cost recovery, targets and milestones;
Ensure financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems and development of solutions. Participation in audits of Nationally Executed projects, follow up and implementation of audit recommendations. Ensure that all exceptions are reported timely;
Ensure that financial reports are regularly prepared on activities, outputs and outcomes. Preparation of financial reports to donors; clear financial reports and create advances in Atlas.
Ensure that the delivery table is regularly shared with SGU staff and recommendations to boost the delivery are suggested to both SGU and Implementing Partners;
Prepare Combined Delivery Reports and Expenditure details and share them with Implementing Partners and country office management.
2. Provide top quality administrative support to the Sustainable Growth Unit (30%)

Ensure proper control of the supporting documents for payments, review of NEX projects Financial Reports;
Maintain the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
Take timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions and unapproved vouchers;
File unit documents;
Manage and update the unit database;
In collaboration with the procurement unit; consolidate, update and manage the unit procurement plan;
Facilitate unit team field travels/missions preparation and reporting.
3. Ensures effective management of the country office programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation of the country programme (15%)

Contribute in formulation of country programme, project documents, work plans and grant proposals with focus on budgets development;
Ensure effective application of RBM tools, establishment of management targets and monitoring achievement of results;
Initiate the project budget, entering projects into Atlas, support in finalization of contract agreement, prepare required budget revisions; support in closure of projects;
Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
4. Support in creation of strategic partnerships and in implementation of the resource mobilization strategy (5%)

Manage SGU contracts and agreements with donors and partners;
Support in the development of partnerships with other UN agencies, IFI’s, government institutions, bilateral and multilateral donors, private sector and civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities;
Support in engaging interested representatives of national and international development actors in Rwanda, facilitating as appropriate their involvement in country-level processes;
Analysis and research of information on donors, support in preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new components/projects; active contribution to the overall office effort in resource mobilization.
5. Facilitate knowledge building and knowledge sharing (5%)

Facilitate internal and external awareness and knowledge sharing of UNDP’s work;
Advocate for UNDP policy positions with government and other counterparts and ensure access to best available UNDP expertise;
Identify and synthesize best practices and lessons learned from the country programme for organizational sharing and learning;
Support to capacity building of national counterparts;
Collaborate with the Management Support Unit and HR to promote a knowledge sharing and learning culture within the country office;
Make sound contributions to knowledge networks and communities of practice.
6. Contribute effectively to the Delivery as One (DaO) Initiative (5%)

Effective support to the SGU work related to the UN Social and Economic Transformation Results Groups (RG1 and RG 2);
Support to ongoing M&E processes within the framework of DaO.

Qualifications/Requirements

Required degree level: Bachelor degree or equivalent
Education – Additional Comments:
Bachelor’s degree or equivalent in Accounting, Finance, Management, Economics, business administration or another related field
Required experience: 36 Months

Experience remark:

A minimum of 3 years of relevant professional experience at national or international level in providing financial and administrative support to programmes, preferably in the UN system;
Hands-on experience in Atlas or similar financial system (added asset);
Experience in the usage of computers and office software packages and handling of web-based management systems is essential.

Language skills:

English(Mandatory), Level – Fluent
French(Optional), Level – Working Knowledge
Area of expertise: Administration and administrative assistance, Finance, accounting and audit, Development programme/project administration
Area of expertise details:
Certified Public Accountant Certificate is an added advantage

Driving license: No
Competencies values:

Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Ethics and Values, Integrity, Knowledge Sharing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Working in Teams

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Closing Date : 12th May, 2020.