USAID/Rwanda Modernizing Agriculture Activity

Operations and Procurement Manager

CNFA

CNFA is a not-for-profit organization based in Washington, D.C., dedicated to stimulating economic growth in the agricultural sector by nurturing entrepreneurship, private enterprise, and market linkages. CNFA specializes in fostering private sector investments in training, new technologies and marketing as a means to increase the overall competitiveness of agricultural value chains and rural development, to increase people’s incomes, to develop skills in the rural workforce, and to facilitate exports.

Program Description USAID/Rwanda Modernizing Agriculture Activity

The purpose of the Modernizing Agriculture Activity is to support increased agriculture productivity and income, access to finance and markets, and access and consumption of nutritious food products in Rwanda, while increasing the resilience of the agriculture and food systems to the changing climate. To achieve this goal, the Activity will sustainably increase agricultural productivity, increase access to finance for farmers and agribusinesses, improve producers’ market outcomes, and strengthen the enabling environment to foster market-driven outcomes in agriculture.

Position Description

Reporting to the Finance and Operations Director, the Operations and Procurement Manager will serve as the lead member of the operations team overseeing all aspects of program compliance to USAID regulations, logistics, procurement, HR, IT and office operations. S/he is responsible for the day-to-day functioning of the project office, coordinating logistics, leading procurement processes, supporting the program’s overall human resource and program administration, supervising and monitoring the administrative budget, and maintaining necessary documentation according to CNFA policy, USAID rules and regulations, and host-country regulations. The Operations and Procurement Manager is based in Kigali.

Duties and Responsibilities

The main duties of the Operations and Procurement Manager include, but are not limited to:

• Ensure the smooth implementation of all project operational activities, including: procurement, human resources, logistics, and service delivery aspects of the program;
• Directly supervise the Admin Coordinator and HR/Admin Specialist
• Collaborate with CNFA HQ to develop and periodically update the program’s policies, procedures, and guidelines, including, but not limited to: procurement and HR policies and ensure that all organizational policies and regulations are in line with USAID and host-country regulations;
• Lead and/or oversee procurement processes including, drafting/reviewing RFPs and RFQs, conducting bid analyses and evaluations, drafting procurement contracts, and reviewing contract deliverables;
• Ensure procurement files are maintained in an orderly and up-to-date system, as per USAID and CNFA regulations and internal standards;
• HR administration responsibilities include, but are not limited to, management of local and international consultants, expert interpretation of the program’s field personnel manual, manage personnel recruitment cycle, oversee training of program staff, manage workforce development, and collaborate with the COP to resolve HR issues;
• Ensure that staff contracts and profiles (other than the ones managed directly by CNFA’s Washington, DC Office) are in place and appropriately monitored and updated;
• Ensure that all personnel records are maintained in a confidential manner;
• Maintain necessary program documentation and reporting in accordance with USAID and host-country regulations, CNFA policy and host-country regulations;
• Coordinate travel logistics, monitor the use of vehicles and drivers, handle vehicle administration;
• Undertake other assignments or tasks at the request of the Chief of Party

Qualifications

• Masters degree in business administration, finance or related area of study or equivalent work experience;
• At least ten years progressively responsible work experience in managing complex donor-funded project(s), and at least five years of accounting, financial or operational management, procurement,
• Minimum of five years of experience in USAID-funded program(s);
• Demonstrated ability to interact and communicate with wide range of stakeholders both verbally and in writing;
• Demonstrated ability to collaborate, willingness to innovate and ability to think systematically;
• Proven experience in managing multiple and competing tasks while maintaining quality of deliverables within deadlines.
• Advanced oral and written communication skills in English required;