1.      Background Information

Job Title: IT System Auditor

Job Level: JG 5

Division/ Department: Internal Audit

Reporting to: Head, Internal Audit

2.      Contract Terms – Open Ended

Purpose of the Job

The purpose of the job is to support the Head of Internal Audit in ensuring that the Audit Function delivers a high-quality assurance service to the Bank, to undertake audit reviews on all systems and applications, to ensure the bank is proactive in the management of controls on the BRD IT platforms.

The position Holder is responsible for planning, executing Risk based Audit assignments in accordance with the approved Annual Plan and relevant policies, procedures and quality standards.

The position holder is responsible for the quality of the audit work performed and the efficiency and effectiveness of Bank’s processes.  IT Systems Auditor is responsible for the quality of the audit work performed and the efficiency and effectiveness of processes under Information Technology systems used by the Bank.

The success in this role requires experienced personnel with track record of audit of bank’s IT Systems coupled with the ability to multi-task and meet deadlines while exercising sound audit methodology to review the IT Systems.

The incumbent needs to have passion for strong work ethic, demonstrate integrity and excellent working relationship with all the stakeholders internal audit function. The job requires having sufficient understanding of each facet of business operations and information systems to be able to make meaningful analysis and recommendations, which add value to the business. The job also requires good persuasive skills to sell the audit recommendations to management

4.      Main Responsibilities of the Job

• Assist the Head of Internal Audit function to develop an IT System annual Audit Strategy and plan that is practical and cuts across the entire organization.
• Undertake audit reviews on all the BRD systems and applications as assigned, ensuring timeliness, compliance, and quality in the review process
• Coordinating Audit entrance and exit meetings and leading the discussions
• Draw up plans for the assigned individual audit projects/activities
• Leads the Audit assignments in executing the IT System audit plan within the given timelines while meeting the required quality expectations.
• Document information utilized in undertaking audit reviews, ensuring that all audit documentation is filed as per the BRD information management guidelines and internal audit methodology
• Review and recommend appropriate audit trails of automated systems in the bank for efficient operations and accuracy of data
• Prepare audit reports capturing findings and recommendations on the control levels for all the systems assigned
• Advise the bank management on emerging operational, legal and regulatory compliance matters related on IT systems and Infrastructure.
• Provide support to user departments in the implementation of audit recommendations
• Provide training and technical support for audit colleagues not conversant with systems audit to ensure awareness
• Recognizing and identifying the adequacy and effectiveness of the systems of internal controls, the compliance with laws and regulations, fiduciary responsibilities and the reliability management information utilized in decision making.
• Timely submission to the line Manager, the audit deliverables in the agreed reporting format
• Lead the production and presentation of the periodic audit reports that capture the major findings and resultant recommendations or remedial actions.
• Conduct follow ups on the implementation of audit recommendations on  IT systems and applications to ensure timely implementation/action and mitigation of identified risks by user departments, and to report on progress on implementation
• Provide recommendations on changes in audit processes and procedures to ensure such are responsive to the changing business environment
• Perform investigations arising out of audit reviews, to ensure the availability of information for management to conclude on audit findings
• Build relationships with key stakeholders to understand their current and future business needs, challenges and enable a smooth working relationship
• Conduct any special tasks as requested by Line Manager and/or Management
• Any other assignment from the Line Manager or the Management of the Bank.

Performance indicators

• Quality and timely reports
• Reliability of formulated audit recommendations
• Quality and timely follow up reports on implementation of audit recommendations

Working relationships

a)   All departments

b)   All BRD stakeholders

c)   Customers

Professional, academic qualifications and experience

a)  Bachelor’s Degree in information technology , computer sciences,  Business Administration/ or related field

b)  Professional qualification like Certified Information Systems Auditor (CISA), Certified Information Systems Manager (CISM)

c)  A minimum of 4 years’ experience in auditing preferably in a financial institution, the Supreme Audit Institution or in an internationally accredited audit firm.

Core competencies

a)   To carry out audits with absolute honest, candidness and behaving beyond suspicion and reproach and provide unbiased and factual audit conclusions, opinions and reports

b)   Demonstrating competence, skills, and sound judgment, responsibility, high level of secrecy, good conduct and behavior

c)    Introducing new ideas and methods of providing audit services to remain relevant in a dynamic audit environment

d)   Strong quantitative, capable of interpreting multiple data streams and uncovering insightful conclusions

e)   Good Corporate governance awareness and knowledge of the International Professional Practices Framework (IPPF) issued by Institute of Internal auditors (IIA)

f)    Skilled at problem solving, recommending practical solutions, and influencing key stakeholders to drive successful implementation

g)   Strong strategic mindset, critical thinking and analytical skills with good knowledge of Microsoft programs, especially MS Excel

h)   Good IT skills in developing scrip for the data extraction and data analysis and use of analytics tools

i)    Good communication skills (written and oral) in English, Kinyarwanda and or French.

j)    Excellent report writing

k)   Ability to work both independently and in a team under tight deadlines

l)    Demonstrated team leadership, organizational and managerial skills

m)  Excellent coordination skills and experience in working with multiple groups of people simultaneously.

n)   Strong interpersonal skills and orientation as a team leader.

o)   Excellent management of conflicts and ability to influence decision making at all levels.

p)  Open minded with the ability to learn in a dynamic environment.