Position: Human Resources and Administration Officer

Duty Station: Kigali

Job type: Full-Time

V.    Background

 Prison Fellowship Rwanda (PFR) is a non-profit organization that works in partnership with the government of Rwanda and its relevant agencies, local and international organisations as well as UN agencies to foster interventions that support psycho-social healing, peace building and reconciliation, restorative justice, crime prevention, human rights promotion and legal aid, intervening in emergencies as well as nurturing socio-economic empowerment in Rwanda in the wake of the 1994 genocide against Tutsi and its aftermath. Prison Fellowship Rwanda was founded on 01/07/1995, affiliated to the Prison Fellowship International in 1997. It was officially registered and recognized by the ministerial order no 037/17, of 23/10/2002, by the Ministry of Justice as a non- profit organization, published in the official gazette of the Republic of Rwanda in 2002.

Currently Prison Fellowship Rwanda is looking for a qualified and highly motivated candidate of high moral character and professional integrity to fulfill the position of Human Resources and Administration Officer to ensure human resources management and administration. This person must have strong leadership skills and well organized, flexible, and embrace the challenge of managing a big team of staff, community facilitators, paralegals, and other contractors.

VI.    Key Responsibilities

Under the supervision of the Director of Administration and Finance, He /She will undertake the following specific tasks:

• Coordinate all organization’s efforts related to recruitment procedures in collaboration with the senior management;
• Develop and implement a performance monitoring system which will be a partial basis for employees’ remuneration and employment continuity;
• Serve as a link between management and employees by handling questions, providing all relevant communications on time and helping resolve work-related problems;
• Nurture a positive working environment and define employee relations practices necessary to promote a high level of employee morale, engagement, and motivation;
• Create and maintain HR files;
• Complete periodic reconciliation of benefits and payroll records and rectify issues in a timely manner;
• Administer HR policies and procedures and periodic updates to employee handbook;
•  Coordinate the training needs analysis process, ensuring accuracy and timeliness in the submission of the training needs report;
• Develop annual leave plans for staff and ensure compliance;

• Coordinate office activities and operations to secure efficiency and compliance with the organization’s internal rules and regulations;
• Coordinating schedules, arranging meetings, distributing memos and reports;
• Perform any other duties as assigned by the management.

VII.    Essential skills and qualifications

The candidate must meet the following minimum qualifications and experience:

• A Bachelor’s degree in Human Resources administration, Management or a related field required;
• At least 5 years of work experience as a Human Resource Manager/officer of a reputable organization;
• Demonstrated experience with and knowledge of Rwanda labor laws, insurance, personal income tax and other fringe benefits laws and regulations required;
• Excellent oral and written communication skills, with working proficiency in English and Kinyarwanda;
• Excellent organizational skills;
• Demonstrated capacity to build a strong, cohesive team and a professional, respectful workplace;
• Strong interpersonal and inter-cultural skills, including conflict management/resolution;
• Ability to work independently, with minimal supervision;
• Demonstrated computer literacy, particularly using Microsoft Office software (Access, PowerPoint, Excel, and Word).

To apply, please send the following by e-mail to [email protected] attaching the following:

• Degree and ID;



• CV (maximum 3 pages);



• Three recommendations of previous relevant work;

Please include ‘’ Human Resources and Administration officer’’ in the subject line of the application e-mail. Due to the large number of applications, Prison Fellowship Rwanda will only be able to respond to short-listed candidates.

The application deadline is on 14^th January 2021. The application can be addressed to the Executive Director of Prison Fellowship Rwanda.

For more information about Prison Fellowship Rwanda, consult: www.pfrwanda.com

Done at Kigali on 6^th January 2021.