Job Vacancy HR & ADMIN OFFICER 

1.BACKGROUND

Prime Insurance Limited is an insurance company, established in 1995 by Rwandan investors, a licensed general and life insurance company authorised by the National Bank of Rwanda (BNR).

The Company is seeking to recruit a highly-skilled, self-motivated and experienced person to fill the position of HR & ADMIN OFFICER.

2. JOB PURPOSE

We are looking for an HR & ADMIN OFFICER to join our team and support the day-to-day activities of our Human Resources and Administration department.

HR & Admin Officer’s responsibilities include processing employee data, updating employee files, and assist in arranging all required documents for hiring process, stock & fleet management. To be successful in this role, you should have solid organisational skills and be familiar with HR functions.

3. RESPONSIBILITIES

• Track leave database, eligibility, and closing balances for each staff at the end of every month and provide this information on monthly basis.
• Gather payroll inputs such as days not worked, maternity days, and other deductions to payroll
• Maintain a complete database of all employees in specified excel sheet /software and update them regularly with any changes
• Share annual /midyear appraisals forms to all staff
• Prepare staff contracts in a timely manner
• Maintain the employee personal files, recruitment file and performance management related documents
• Schedule job interviews and contact candidates as required
• Keep training and onboarding material
• Filing of all staff documents and memos
• Keep records and track all services provider’s contract renewal dates example (all insurances contracts, telephone contracts and so on)
• Writing requested letters and Processing of documents required.
• Stock management and record keeping
• Fleet management
• Any other job that might be assigned by the company authorities

4. EDUCATION, EXPERIENCE & SKILLS

• Bachelor’s degree in Human resource, social science or related field
• Having an HR professional qualification such as PHRi, HRCI or other related professional qualification
• A minimum of consecutive three (3) years working in HR & Administration department,
• A career in profit organisations will be an asset
• Familiarity with Human Resources Information Systems (HRIS)
• Basic knowledge of labour legislation & procurement
• Organisational skills
• Integrity
• Good verbal and written communication skills
• Good knowledge of computer – Windows and Microsoft Office applications (Word, Excel, etc)
• Fluent in English, French, and Kinyarwanda.
• Rwandan Nationals of age between 26-40 years are only eligible Candidates.

Please send your application

on [email protected] in one document.

The deadline for submitting applications is September 28th, 2022 at 5 pm local time.

NB:  Only candidates who fulfil the requirements will be contacted.

Done at Kigali, September 16th, 2022.

Chief Executive Officer