JOB ADVERT

1. Job title : HR & Admin Coordinator
2. Department : HR & Admin           
3. Reports to : Senior Manager HR & Admin

4. Job Purpose:

We are looking for an HR & Admin coordinator to join our team and support the day-to-day activities of our Human Resources and Admin department.

HR & Admin coordinator’s responsibilities include processing employee data, updating employee files and assist in arranging all required documents for hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.

Responsibilities

• Track leave database, eligibility and closing balances for each staff at the end of every month and provide this information on monthly basis to the Senior HR and Admin Manager.
• Gather payroll inputs such as days not worked, maternity days and other deductions to payroll
• Prepare both expatriate and local staff payroll at the end of each month and submit for review and approval
• Maintain a complete data base of all employees in payroll in specified excel sheet /softwareand update them regularly with any changes
• Share annual /midyear appraisals forms to all staff
• Prepare staff contract renewals in a timely manner.
• Maintain the employee personal files, recruitment file and performance management related documents
• Schedule job interviews and contact candidates as required by the senior HR Manager
• Ensure resignation letters are received from employees who intend to leave and submit them to Senior HR & Admin Manager.
• Keep training and onboarding material
• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for) before the senior HR & admin manager can intervene.
• Prepare immigration related letter for official travels.
• Filing of all staff documents, memos and hospital bills.
• Keep records and track all services provider’s contract renewal dates example ( all insurances contracts, telephone contracts and so on)
• Writing requested letters and Processing of documents required.
• Any other job that might be assigned by the Senior HR & admin Manager

 Requirements and skills

• Work experience as an HR & Admin coordinator,
• Familiarity with Human Resources Information Systems (HRIS)
• Basic knowledge of labor legislation
• Experience using spreadsheets
• Organizational skills
• Good verbal and written communication skills

Preferred Education Background:

Degree in Human Resources, or Social Sciences,

Preferred Work Experience:

• Minimum 2-3 years of experience in HR and Admin
• A career in profit organizations will be an asset
• Good knowledge of computer – Windows and Microsoft Office applications   (Outlook, Word, Excel)

Fluent in English

 NOTE: Only shortlisted candidates will be contacted.

NB: Your application letter MUST specify the position you are applying for.