The Head of location leads the overall development and implementation of an SOS Children’s Villages Programme (CVP) Location and represents SOS CV towards governmental and non-governmental stakeholders in the location.

She/he coordinates the CVP activities and interventions and ensures quality and effectiveness of services through quality assurance and optimal use of resources.

The Head of location reports to the Director of Programmes.

As a member of the National Management team he/she participates in all NMT meetings and activities

Main clients:

• National Director

• Director of Programmes

• All NMT members

• Location Programme Units Coordinators

• Other Location [SI] Coordinators

Key results areas/main responsibilities:

People Management

• In collaboration with Head of HROD she/he establishes appropriate staffing patterns and ensures full staffing of the CVP.
• Leads Programme Units Coordinators in managing staff in the location
• Ensures compliance of the HR Cycle in the CVP following national and legal requirements.
• Participates in the recruitment and on boarding of the Programme units’ coordinators and programme staff in the location, as well as provides input into annual performance appraisals
• Coordinates CVP management team.
• Facilitates cooperation and information flow between National Office staff and their counterparts in the location (according to the national annual plan, job descriptions and NMT agreed procedures).

Financial and Administrative Management

• Ensures efficient and transparent financial management at the Location as the overall location budget holder
• Leads the budgeting process in the location and monitors budget expenditures in cooperation with Programme Units Coordinators and Finance staff at national and local levels in order to ensure that funds are properly used.
• Builds accountability in the programme by ensuring effective implementation of financial and administrative procedures, in accordance with defined policies, guidelines and standards.
• Continually looks for ways to provide quality services in a cost-effective manner.
• Ensures efficiency through best use/sharing of resources across different programme units.
• Ensures SOS CV procedures are adhered to in all administration, logistics and maintenance activities of the Location
• The Head of CVP Location is overall accountable for good facility maintenance of the CVP Location; Technical work like execution, supervision and procurement are carried out by competent staff.

Quality Management, Monitoring and Evaluation 

• Is overall responsible for quality management in the CVP Location and ensures the implementation of national and international quality standards with guidance and monitoring from function staff in the National Office.
• Monitors the implementation of recommendations from national and international quality audits and evaluations.
• Ensures programme data is accurate and timely reported

Partnership building, advocacy and cooperation with external stakeholders

• Negotiates and concludes agreements and contracts with state authorities and other organisations with a power of attorney given by the ND.
• Coordinates cooperation, partnership building, and networking efforts of the CVP with local and national authorities and other external stakeholders.

Fund Development and Public Relations

• Promotes the organisation in the public and identifies potential income sources in cooperation with the Fund Development & Communications function in the National Office and/or the ND.
• Coordinates location self-financing initiatives within the frame of targets agreed during the strategic planning process.

Data Protection policy awareness and compliance

Work in collaboration with HR, Strategic Planning & MEAL, FDC and other departments to facilitate all staff to be aware of data protection policy and its implementation to ensure; At all times the personal data of donors, sponsors, SOS CV beneficiaries and their families as well as SOS co-workers is handled confidentially and in accordance with prevailing SOS-Kinder Dorf International data protection rules and regulations.

REQUIRED EXPERIENCE AND QUALIFICATION:

• Bachelor’s Degree in Project management, social sciences (e.g social work, sociology, education, rural development, psychology, Business Administration, etc). Having a Master ‘s Degree will be an added value
• At least 5 successive years working with International NGOs and managing projects funded by international donors
• At least 5 years’ experience managing donor funded projects and donor reporting
• At least 4-years proven experience in leadership and people management
• Prior experience managing children-focussed interventions will be an added value
• Ability to build networks, work independently, self-organised, innovative, fulfil commitments and meet deadline.
• Fluent in English and Kinyarwanda. Good communication in French will be added value. Excellent written and verbal communication in English is a requirement.
• A team Leader, result-oriented and flexible to deliver with tight deadlines
• Ability to develop guidelines and tools and oversee their implementation.

OTHER COMPETENCIES:

• Good understanding of international child right frameworks, child safeguarding, child, mental health and psychosocial support
• Strong Skills in project cycle management (planning, monitoring, and reporting)
• Organisational and problem-solving skills.
• Strong computer skills (MS Word, Excel, PowerPoint).