Career Opportunities: Finance & Operations Assistant (1932)

Do you want to do work that really matters? Help us end avoidable blindness

Full time, Fixed Term Role based in Kigali (Flexible work arrangements available)

Closing Date: 29th March 2024  

ABOUT THE FRED HOLLOWS FOUNDATION 

The Fred Hollows Foundation is an international development organisation working to prevent blindness and restore sight. This year marks The Foundation’s 30th anniversary of carrying on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation is known around the world as an organisation that works with purpose and determination. With a reputation for excellence, we are well known for making change happen.

The Foundation has grown to work in more than 25+ countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind, or vision impaired and Indigenous Australians exercise their right to sight and good health.

We are also proud to announce we were awarded the Employer of Choice Award (Public Sector and NFP) at the 2022 Australian HR Awards. The Foundation is also endorsed and in partnership with The Life You Can Save.

To find out more about our work, please visit our website https://www.hollows.org

ABOUT YOU 

You have strong communication skills in written and spoken English, integrity, and the ability to take initiative in problem-solving. Analytical skills, interpersonal abilities, organization, and time management are crucial in this role. You are also a team player with a positive attitude, ability to work independently, and maintain accuracy while seeing the big picture.

THE OPPORTUNITY  

Reporting to the Finance & Operations Coordinator, the Finance and Operations Assistant will lead on the transactional, administrative, operational support as required by the Business Operations team.  They will support in accounting and reporting duties, as guided by the financial policies, procedures and practices and accepted local practice.

KEY RESPONSIBILITIES 

The Finance and Operations Assistant will play a pivotal role in facilitating and supporting these key outcomes and responsibilities:

Finance 

• Review all invoices that are received and prepare supporting documentation for payment.

• Review and manage outstanding payable and receivable balances, including employee advances.

• Reconcile bank accounts as needed. Process cash advances for project staff.

• Entering transactions in SUN System software.

• With support from the Contributing to submission of monthly closing activities report

• Ensure expenses are paid in accordance with Fred Hollows Foundation policies and procedures.

• Assist with organizational audits as required.

• Maintain the office filing systems and determine gaps and changes to ensure proper filing of all documents.

Administration and Operations 

• Coordinate, in conjunction with the Commercial Partner, the schedule for financial payments such as raising purchase orders, payment of invoices, and support the preparation of monthly, quarterly, and annual reconciliations and accounts.

• Manage all office logistics, including office maintenance, cleanliness, local transportation, hotel reservations, and other tasks necessary for smooth office operations. The role will have direct communication with the landlord on all office related matters.

• Responsible for providing support to staff traveling internationally, including arranging airport transfers, accommodations, visa processes, and other related travel tasks as needed.

• Maintain and update the suppliers database for the Rwanda office in compliance with policies.

• Support events, conferences, meetings, and workshops with external stakeholders in collaboration with the Program team.

• Provide all administrative support including tasks such as preparing stakeholder correspondence, filling required forms, and ensuring reports are provided.

• Other duties as assigned by the Finance and Operations Coordinator.

WHAT YOU’LL NEED TO SUCCEED 

• Bachelor’s degree in Finance, Accounting, or related field

• 3 years proven experience in a similar role working in a dynamic, fast-paced and highly collaborative environment.

• Experience supporting office and project requirements for a small and diverse team to ensure smooth business operations.

• Demonstrated experience processing payroll and liaising with key stakeholders to resolve any issues.

• Demonstrated experience contributing to procurement and contract management transactions and payment processes.

• Demonstrated experience managing transactions across multiple technology solutions.

• Prior experience in creating and maintaining project and administrative systems such as procedures, policies, files and records.

Applications can be made by clicking apply, completing the online application form and attaching an up to date resume and letter of application.

To learn more about this position and life at The Fred Hollows Foundation please visit our Careers page

Alternatively, If you would like to chat further with one of our Talent Acquisition Team member please email us at [email protected]

Applications Closes 29th March 2024  

To be eligible to apply for this position you must have the appropriate right to work in the country where the job is located.

The Fred Hollows Foundation is committed to protecting the rights of children in all areas where we work.  Applicants are advised that The Foundation reserves the right to conduct police checks and other screening procedures to ensure we maintain and promote a child safe environment.