TIN: 103694233

Tel: +250 790 008 829

[email protected] | www.spruik.rw

TERMS OF REFERENCE | FINANCE AND OPERATIONS MANAGER

About Spruik

spruik /spruːk/ – verb – to promote or publicise.

Spruik is an environmental communications agency based in Rwanda. Founded in 2015, we offer strategic communications, public relations and marketing services to a diverse range of local and international clientele. While our main area of expertise is in the environment and green economy sector, we also engage in projects related to tourism, entrepreneurship, youth empowerment, and community development.

Values Driven

Our motto “do good work with good people” drives our culture of performance and client engagement. We hold ourselves to the highest standards of integrity, honesty, excellence, efficiency, and commitment. Additionally, together, we strive to make a positive impact on the environment at work and in our day-to-day lives.

To better serve our growing clientele, we are recruiting a full-time Finance and Operations Manager who will support our team to deliver top of the line services and ensure our finances and operations run smoothly. Below are more details on this exciting opportunity.

Tasks Description

Under supervision of the Managing Director, the employee will:

Uphold the values of Spruik, champion Spruik’s Code of Conduct and contribute to an inclusive, safe, friendly and harmonious work environment
Oversee the finance department and ensure the company meets the International Financial Reporting Standards
Manage the tendering process including access to the procurement systems, and bid submissions
Develop the business plan and updated rate card of services with the support of the Managing Director
Prepare and present quarterly and annual budgets for the company’s forecasting
Maintain the cash flow and working capital of the company by ensuring the controls are put in place for tax planning and investment purposes
Oversee the operations of the company, including contract management, office space and equipment, transport and renewals of subscriptions to online workspace tools
Manage the accounting staff of the company by scrutinising all the transactions (quotes, invoices, LPOs, payables and receivables)
Manage the suppliers and consultants for Spruik to ensure they deliver as expected, including the company’s legal representative
Manage human resources including recruitment, hiring, performance appraisal and payroll
Maintain the proper use of the company’s non-current assets and ensure they are kept under safe custody and in good condition
Establish and coordinate office policies and procedures
Advise and support the Managing Director on business strategy and development
Day to day collaboration with the Communications Manager to ensure good performance and return on ongoing projects, including supporting on reporting to clients
Ensure continuous improvement of customer service and client care
Maintain excellent customer and supplier relationship management
Write and reply to relevant letters and emails on behalf of the Managing Director
Prepare periodic financial statements and reports for management that analyse trends and performance over time for strategic decision-making
Process payments to suppliers and staff on time after presenting all required financial documents in the required order
Maintain electronic and manual filing systems
Handle sensitive information in a confidential manner
Any other task as required by the supervisor
Skills and Attitudes

The employee should demonstrate the following:

Proven work experience as Finance and Operations Manager or similar role
Degree in Business, Operations Management, Accounting or related field
Demonstrate business, and commercial acumen and drive for execution.
Strong knowledge of financial analysis and reporting
Leadership ability and strong teamwork
Sense of accountability
Critical thinking skills
Problem-solving skills
Strong organisational skills and ability to multitask
Motivation and ability to work independently
Excellent communication skills through various platforms (phone calls, SMS, social media, emails, etc.)
An understanding of the use of Google Suite (Google Drive, Google Docs, Google Sheets, Google Slides, etc)
A collaborative and proactive attitude
Time management and prioritisation skills
Attentive to detail and ability to deliver on time with minimised supervision
Self-disciplined and well-mannered
Strong skills in using accounting tools (QuickBooks and advanced Excel)
Ability to learn new technologies quickly
In addition to the above-mentioned skills, the candidate should have a good command of English and Kinyarwanda with proven skills of writing and speaking both languages proficiently. Possession of personal equipment and software, including a laptop is an advantage.

Spruik Responsibilities

Spruik is an equal opportunity employer committed to providing a fair and inclusive workplace where employees are supported to perform their duties effectively. The gross monthly salary range for this role is between Rwf 700,000 and Rwf 900,000 – negotiable based on experience and qualifications. Additionally, Spruik provides benefits that promote work-life balance such as a generous leave policy, quarterly wellness days, medical insurance and team social events, as well as remote work flexibility.

The application closes on 22 March 2024 at 11:59 pm CAT, and the right candidate should ideally be ready to start work by 15 April 2024. Interested candidates should fill out an online application form found here. 

For further information about Spruik and its mission, please visit www.spruik.rw. For any other questions, please email [email protected].