Job Title: Executive Secretary

Reports To: CEO

Position Type: Full-Time

Job Overview:

A leading agricultural enterprise based in Kigali is seeking a highly organized and professional Secretary to support the CEO in all administrative and executive functions. The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks with precision and confidentiality.

Key Responsibilities:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings, including agendas, presentations, and minutes.
• Screen and prioritize incoming communications, handling correspondence and inquiries with discretion.
• Coordinate with internal and external stakeholders on behalf of the CEO.
• Prepare reports, memos, and other documents as requested by the CEO.
• Assist in the planning and execution of company events and meetings.
• Serve as the first point of contact for the CEO between the CEO and the team.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in an executive assistant or secretary role, preferably in a corporate environment.
• Experience in the agricultural sector is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.