JOB DESCRIPTION

Under the overall guidance of the Operations Manager and the direct supervision of the Administrative Associate, the Driver provides reliable and safe driving services to Heads of Office of Rwanda Office, other high-ranking UN officials and visitors and administrative services, as required, ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, a high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.
Provision of safe and reliable driving services and other related administrative tasks as required by the team.
Duties and Responsibilities
Ensures provision of reliable and safe driving services by:
driving office vehicles for the transport of Heads of UNDP office, other high-ranking officials and visitors and delivery and collection of mail, documents and other items,
meeting official personnel and visitors at the airport including visa and customs formalities arrangements when required.
Uses training opportunities to stay up to date on related UN rules and regulations, safety standards and policies, any practical training exposure
Ensures cost-savings through proper use of vehicles through:

accurate maintenance of daily vehicle logs,
provision of inputs for preparation of the vehicle maintenance plans and reports.
Ensures appropriate day-to-day maintenance of the assigned vehicle through:

timely minor repairs, arrangements for major repairs, timely servicing of vehicle [changes of oil etc.], check of tires, brakes, car washing, etc.
availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
Supports the administrative team with:

conveyance of office documents to government ministries
support on other related administrative tasks.
Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents:

inputs for security reporting, etc.

Core Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Technical competencies:

Operational Effectiveness-Effective performance: Ability to perform routine tasks, handle volume of work as needed [multi-task], able to deliver within rules and regulations. Can manage data, handle documents efficiently
Administration & Operations -Vehicle management: Knowledge of policy & procedures on fleet management
Administration & Operations -Insurance management: Knowledge of policy and procedures on insurance; ability to conduct risk assessment to procure coverage; to ensure relevant tracking and reporting
Administration & Operations – Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Security Services -Safety management (including Air, Road, Fire); Knowledge of air, road, and fire safety programmes/systems and ability to assess risks and identify mitigation measures
Administration & Operations – Travel policy and procedures: Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel related matters

Required Skills and Experience

Education:
Secondary Education is required. Valid Driver’s license.
Experience:
Minimum 3 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.
UN experience would be an advantage.
Fluency in English and Kinyarwanda.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.