Job Title

District Coordinator

Reporting Requirements

Reporting directly to the Dufatanye Kwiyubakira Igihugu (DKI) Programme Manager

Purpose of Position

To support the implementation of Dufatanye Kwiyubakira Igihugu (DKI) Programme in Kayonza district as your duty station

Main Responsibilities and Deliverables

Overview of Responsibilities

• Act in the role of district Coordinator, provide administrative and logistical support, organising and planning of key events and key programme activities
• To participate in planning and implementation of the  programme
• Provide capacity building to community facilitators and members of citizen spaces for increased citizen participation in decision making process.
• Representation on behalf of NAR in Kayonza district
• To actively support the data collection activities including baseline surveys, Mapping and analysis of M and E programme data as well as monitor on-going change and impact at field level

Specific Responsibilities

• Internal and external representation of NAR values, vision and mission statements and programmes – in coordination with the Programme Manager and other teams where appropriate
• Coordinate: planning and organising the logistics of the venue, invitations, registration, material content, liaise with key partners specific to key events within your duty station in collaboration with Programme team, Operations managers, finance, and logistics
• Facilitate and coordinate monitoring of pro-poor policies and service delivery activities at community, sector and district level
• To coordinate and facilitate advocacy events, Citizen engagement spaces including citizen forums, youth roundtables, Women inspire forums etc.
• Writing activity reports & compilation of MEL Spreadsheets

Coordination (internal and external)

• Provide Monthly activity report and any data on request for quarterly, six-monthly and annual back donor reports for Governance program
• Participate as a team in the planning of activities whenever required.
• Support the Governance team/ DKI team in providing administrative and logistical support and assistance of programme activities
• Participate in monthly team reflection meetings and to have one to one meetings with the programme team at head office

Technical support

• Provide administrative and logistical support within the Governance team and the wider organisation
• Generate data and information to be used for advocacy at the local and national level
• Support programme initiatives to increase the capacity of citizens and local organizations to advocate for inclusion of citizens’ needs and concerns into local government planning, budgeting and evaluation.
• Support gender mainstreaming and Inclusion efforts as guided by policies, procedures and plans of Never Again Rwanda.
• Provide Time sheet of hours worked and tasks accomplished 

Organisational Learning and Capacity Building

As part of our commitment to organisational learning and in support of understanding that learning organizations are more effective, efficient and relevant to the communities they serve. NAR expects all staff members to commit 5% of their time to learning activities, through providing training and presentations that benefit and build the capacity of Never Again Rwanda staff as well as themselves

Administrative

As part of the office team, assist in general administrative duties. This may include making phone calls, sending invites and on-line publications to NAR stakeholders (local and international partners, civil society organisations, Government agencies, donors, local and international academics and other potential supporters); host visitors, support interns and volunteers. Being tasked to support key large organisational events.

Performance-related management

As a staff member of the organisation, you will be expected to undertake and manage staff performance appraisal formats (based on tasks and responsibilities undertaken) and complete an accompanying competency format (*how a task is undertaken, behaviour, skills and attitudes) for you and staff under your supervision.

This will be undertaken 6-monthly and annually.

A work plan of yearly objectives will need to be produced between the line manager and employee at the start of the year in January, after the annual planning of yearly programme activities and events have been completed. 

The list of responsibilities is by no means exhaustive, and the post holder may be requested to undertake other relevant and appropriate duties as required. The job description may be subject to regular review and appropriate modification.

Accountabilities

Behavioural Competencies

Organisational Awareness

Understands how their job contributes and delivers NAR vision, mission and goals in accordance with NAR values and the organisational strategic plan

Planning and Delivery of Work

Thinks ahead, managing time, priorities and risks, and developing structured and efficient approaches to deliver work on time and to a high standard

Decision-making

Considers the information that is available, identifies options and makes timely decisions

Working with Others

Takes responsibility to build and maintain positive relationships and value the opinion of others

Team Building

Works in a participatory and inclusive manner to encourage team support of one another, mentoring, coaching and accompaniment

Communicating and Influencing others

Presents information and ideas clearly and convincingly, ensuring that messages are understood; and that others see NAR as credible and engage with the organisation

Managing Change

Is able to be flexible to sustain performance when situations change, workload increases and priorities shift

PERSON SPECIFICATION

Qualification

Professional Experience, Knowledge and Skills

Minimum qualification: Bachelor’s Degree in public administration, Project management, social sciences, rural development, Education or  other related fields

• Rwandan Nationality
• Excellent report writing skills
• Experience using M and E tools effectively to deliver work within an agreed project framework and review progress, change and impact
• Willingness, ability and commitment to live and work full-time in rural communities
• Understanding of gender equality, Inclusion and of Human Rights-based principles and approaches
• Contemporary working knowledge and understanding of Governance and Human rights within the Rwandan context and wider development context
• Knowledge of rural and social development issues in Rwanda
• Good spoken and written Kinyarwanda
• Excellent written and spoken English
• Strong planning and delivering multiple activities under pressure to strict deadlines and high levels of precision
• Able to work as part of a team in a co-operative and supportive way, particularly with staff or boundary partners for whom English is not their first language
• Excellent IT skills (Word, Excel and PowerPoint) for the latest Windows application
• Prior experience working closely with Civil Society Organizations
• Ability to travel and work sometimes at short notice to your responsible programme site.