Job Title: Communication and Administrative Assistant – AJPRODHO Head Office

Job Overview

AJPRODHO-JIJUKIRWA seeks to recruit a Communication and Administrative Assistant to provide administrative support to various programs and facilitate effective internal and external communications. The Communication Assistant will be responsible for day-to-day communication and administrative support supporting strategies that increase AJPRODHO visibility to diverse National and global audiences, expanding digital information sharing capacity, and strengthening internal communication systems. The position will be based in Kigali at the headquarters of AJPRODHO JIJUKIRWA.

Specific Duties and Responsibilities

• Coordinates all media and communication activities of the organization including website and social media content administration
• Responsible for the enhancement of AJPRODHO’s internal communications channels
• Front desk management public relations support including handling of both hard and electronic incoming and outgoing mail as well receiving and orientation of guests
• Maintains calendars and appointments of the Executive Secretary
• Prepare documents that need to be used during meetings, and conferences organized by the Executive Secretary and or which he/she participates
• Liaises with vendors to develop and produce all communication content and materials.
• Identify priority files and make follow up on them, Record, handle and classify them
• Staff travel arrangements and issuing of travel authorization forms
• Keeping and issuing request form for different materials to the staff
• Responsible for the distribution of mails and invitations along with the driver
• Dispatching work assets like computers, printers and gadgets to designated destinations as authorized by Director of Finance
• Perform any other duty assigned by her/ his superior or the senior management in line with the organization interest.

Qualifications:

1. University degree or Diploma in Business Information Technology, Journalism, Information and Communication Technology, Mass Communication, Marketing, international relations/development, Business Administration, public relations or a related field. Relevant certificates in communication, website management and related trainings are an added advantage.
2. At least 2 years minimum experience in communications, significant previous relevant experience in a public relations or communications role or previous work with an NGO in similar role
3. Highly IT literate with a particular focus on web and intranet proficiency, familiarity with design software (e.g. Photoshop, InDesign) and content management systems is a plus
4. Must have exceptional written and verbal communication skills, experience of producing communications materials, working with in-house teams and with marketing, design and print suppliers.
5. Having a good eye for design and attention to detail, with basic design skills for creating posters and printed materials internally
6. Strong communication skills (writing, reporting, meeting/ facilitation) communications in Fluency in written and spoken English and Kinyarwanda languages
7. Working well with people of different cultures, gender and backgrounds. – Strong and fast computer skills (primarily Word, Excel, and Power Point and outlook)