JOB DISCRIPTION:

• Position: B2B/C LOGISTICS AND EXECUTIVE ASSISTANT

• Terms: Full-Time Trainee, 12-months contract; inclusive of an initial 3-month probationary period, with the possibility of renewal

EDINOX Limited is a global business Company with E-Commerce Platform committed to digital marketing and sales promotion through global online market place. The company is also dedicated to creating high-quality Health care and wellness Products that meet real needs, through partnership with Life Care Phyto Labs Factory in India.

We provide support for healthy nutrition, beauty products, clothing, electronics, office and home. We connect sellers and buyers, and even participate in job creation. With EDINOX every business member is globally connected.

Across the globe, EDINOX employees work to improve the understanding and management of Digital business engineering give back to communities through philanthropy and voluntarism. EDINOX again is a leading humanitarian organization fighting global poverty through knowledge based economic initiatives. We seek a world of hope where poverty has been overcome and people live in dignity and financial security. EDINOX aims most especially to be a global force and a partner of choice within a worldwide movement dedicated to ending poverty through business development and job creation.

OVERVIEW OF THE ROLE

JOB PURPOSE STATEMENT

The Executive Assistant will have to build an effective long-term relationship with the customers and perform sets of sales activities to help the organization run effectively, efficiently, and in support of business strategies and objectives. To acquire targeted business clients by actively optimizing pipelines and sourcing new leads until they are engaged. Maintain relationships with existing clients. Conduct market research (analyse competition landscape, the efficiency of sales strategies, etc.) Direct contact with Customers, Proposing sales and marketing strategies

RESPONSIBILITIES:

Administrative:

• Act as the point of contact among executives, employees, clients and other external partners

• Create regular reports and update internal databases

• Manage information flow in a timely and accurate manner

• Manage executives’ calendars and set up meetings & plan appointments and events

• Make travel and accommodation arrangements

• Manage phone calls and emails

• Rack daily expenses and prepare weekly, monthly or quarterly reports

• Oversee the performance of other clerical staff

• Act as an office manager by keeping up with office supply inventory

• Format information for internal and external communication – memos, emails, presentations, reports.

• Take minutes during meetings

• Screen and direct phone calls and distribute correspondence

• Organize and maintain the office filing system

• Coordinate daily calendars of senior managers

• Respond promptly to managers’ queries

• Facilitate internal communication (e.g., distribute information and schedule presentations)

• Suggest more efficient ways to run the office and troubleshoot malfunctions

• Review and recommend changes to our company policies

• Manages business advertising efforts including Google AdWords, Facebook, Twitter, Instagram and local print media.

B2B Logistics

• Ensuring that all products are delivered on time, within budget, and according to specifications

• Managing the inventory of materials to ensure there is enough stock of all items needed to complete projects or tasks.

• Identifying and implementing methods to increase efficiency in the supply chain process, such as developing new shipping routes or finding ways.

• Establishing relationships with vendors and suppliers to obtain the best prices for materials and services

• Ensuring that compliance with all movement regulations regarding shipping and transportation is met

• Follow up and report on planned forecasted sales goals

• Manage the sales pipeline and source leads

• Plan and execute sales activities that will ensure sales growth objectives.

• Be able to properly demonstrate the features and benefits of Company instrumentation to customers.

• Set demo session with the potential customer to convert

• Meet customer requirements (responsive, schedule conscious, etc) and maintain relationship

• Provide forecasts, reports, marketing intelligence, and information

• Attend and represent the Company at local and national exhibitions and meetings.

• On-board customers and keep the communication alive

• Contributes to team effort by accomplishing related results as needed

REQUIREMENTS

• Bachelors degree in Office Management, Information Management, BA-IT in IT-Marketing, Commerce, Digital Marketing or Business Logistics, E-Commerce business or equivalent.

• Working experience as an Executive Assistant, Personal Assistant or similar role and sales or merchandising experience

• Excellent MS Office (Excel and Word knowledge)

PROFESSIONAL SKILLS:

• Outstanding organizational and time management skills

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

• Excellent verbal and written communications and presentation skills

• Discretion and confidentiality

• Solid knowledge of Sales management and b2b sales pipeline management

• Familiarity with analytical, productivity, and reporting tools such as MS Office, LinkedIn, PBI, etc…

• Report and Handling all Online requirements from Customers and partners.

• Fluency in English is required, fluent in French is an added Value.

To apply: Qualified and interested applicants must submit the following documents by January 30^th, 2023:

• Detailed cover letter describing why you are the best fit for this role, including providing concrete examples of previous work experience and achievements that are directly related to what we’re looking for this role.

  
  
  

• Notarized Copies of your Degrees and Certificates

• Professional CV highlighting the most relevant areas of your prior recent three related professional references

  
  
  

• Copy of National Identity Card

Application documents should be submitted to [email protected] send copy to edinox101@gmail.com

Notes: Female candidates are encouraged

Only shortlisted candidates will be contacted for Interview.

Gasabo| Kigali Rwanda, 19th, January 2023

RWAGASANI Braddock Le sage

Chief Executive Officer (CEO)