Republic of Rwanda

NATIONAL AGRICULTURAL EXPORT DEVELOPMENT BOARD

JOB ADVERTISMENT

NAEB VACANT POSITION FOR RECRUITMENT

The National Agricultural Export Development Board (NAEB) would like to recruit self-motivated and qualified candidates to fill the following position.

Post: Administrative Assistant to the COO (1)

Job Profile

• Bachelors’ degree in Public Administration, Management, sociology, social worker or Business studies.

Job Description

Under the direct supervision of Administration Assistant to the COO, the Administrative Assistant will perform the following duties & Responsibilities:

• Overseeing the daily administrative activities of the COOs office.
• Providing administrative support to ensure efficient operation of the office.
• Answer and direct phone calls & maintain contact lists
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and request
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Key Competences

• Verbal and written communication skills;
• Attention to details;
• Confidentiality;
• Planning and organizing;
• Time Management;
• Interpersonal skills;
• Fluent in English and/ or French.