Staff Recruitment Notice 

Paper Crown Rwanda

Position: Administration & Project Coordinator

Expected start date: July 1^st, 2021

Hours: 15-20 hours per week

Type of contract: Staff position, part-time role

Length of contract: 6 months, inclusive of 2-month probation period (possibility of open-ended renewal)

Reports to: Programs & Partnerships Manager

Summary of the role: To work closely with PCR’s Programs & Partnerships Manager for project coordination and implementation, as well as basic administrative support for the organization.

Essential duties and responsibilities:

• Support the administrative management of the organization, including the day to day operations of the office.
• Support the Programs & Partnerships Manager in project coordination and execution.
• Coordinate and manage project participants in the field, under the direction of the Programs & Partnerships Manager.
• Follow up with project participants and host schools / partner organizations to ensure they are well-informed and prepared to host projects.
• Prepare all administrative project materials and documents (attendance lists, student materials, project documents, consent forms, etc.).
• Manage project supplies and expenses, working closely with the Programs & Partnerships Manager.
• Attend project sessions in the field and support the Programs & Partnerships Manager on the ground during implementation of PCR’s various initiatives.
• Ensure PCR Board Meetings and any related administrative preparation and follow up are well-managed and executed correctly and efficiently.
• Oversee the basic administrative day-to-day needs of the office (maintain office and project supplies, filing, keeping track of key organizational activities and deadlines, etc.)
• Attend special events, trainings, conferences, etc. when the Programs & Partnerships Manager is unavailable.
• Other related operational and project support duties, as required.

Necessary skills and qualifications:

• Bachelor’s degree in business administration or other related field relevant for the role
• Minimum of 1-2 years of experience in project coordination, organizational administration, and related areas, particularly with a local organization working in the Rwandan context
• A confident self-starter who takes initiative and owns the successful outcomes of their work areas
• Ability to work quickly and efficiently without compromising attention to detail and professionalism
• High level of commitment to quality of work and professional integrity
• Proven ability to build positive working relationships with partners and local communities
• Strong interpersonal and communication skills are essential
• Proven ability to respond effectively to challenges and work strategically in a busy team environment with minimal supervision
• Fluency in English (both oral and written) and the ability to communicate professionally is mandatory

Compensation: Based on current market rates for Rwanda, and commensurate with experience. A private health insurance package is also provided to the successful candidate.

Qualified applicants must submit the following documents by May 25^th, 2021:

Detailed cover letter outlining why you are the best fit for this role, highlighting real-life examples of achievements that are directly related to the job description points

Updated CV highlighting the most relevant areas of your prior experience

At least two professional references to be contacted

 Application documents should be submitted to [email protected] To learn more about our work, please visit www.paper-crown.org