Vacancy Announcement

Administration and Finance Junior Professional for GIZ Africa Union Programme

 The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

 The African Union (AU), established as a unique Pan African continental body, was charged with the responsibility to coordinate and provide overall guidance for the negotiations on the African Continental Free Trade Area (AfCFTA). The AfCFTA entered into force on May 30, 2019 and implementation is set to start in January 2021.

The project in support of the African Continental Free Trade Area (AfCFTA) works in close collaboration with the Department of Trade and Industries (DTI) of the African Union, AfCFTA Secretariat, Member States and partners such as UNECA, the International Trade Centre (ITC) and a large number of African actors to support the content of free trade negotiations in the areas of trade in goods and services, trade facilitation, customs cooperation as well as on the investment protocol. The project also works on industrialization, e-commerce, women in trade, value chains, special economic zones and other trade-related issues. The project is part of the GIZ portfolio with the African Union in Addis Ababa under the direction of the GIZ Liaison Office to the AU. Due to the continental relevance of its mandate and range of tasks, the project increasingly cooperates with global and other regional GIZ projects, for instance with the East African Community (EAC) and African member states.

For further information see GIZ African Union

Location: Kigali

Fixed term: January 2023

 The Administration and Finance Junior Professional performs the following responsibilities and tasks as well:

A.    Responsibilities:

• Ensure that financial and administrative regulations are complied with GIZ standard procedures.
• Identify relevant problems and issues and assisting in formulating implementation-oriented solutions.
• Ensure good communication and flow of information within the project/programme and with the GIZ offices.

B.    Tasks:

Administration

• Responsible for organising administrative and logistical aspects of project activities (meetings, workshops etc.)

• Ensure that computers and software function properly
• Monitor the availability of accessories and stocks and carries out procurement in accordance with guidelines
• Maintain an inventory for the office

C.    Finance and contract

• Responsible for cash based on the vouchers collected daily
• Reconcile the cash book and cash account daily
• Report any surplus or shortfall in cash
• Is involved in drawing up the annual internal controlling schedule and reports
• Process settlement of applications for the reimbursement of travel expenses
• Support the technical experts in the preparation of contracts, checking the contracts for completeness and checking of financial documents from consultants/consulting firms
• Filing documents in reference files or in DMS in line with GIZ’s filing rules

D.    Required qualifications

 Qualifications and Professional experience:

• BA/BSc in business management with a focus on finance, purchasing or contract management or similar area
• Initial experience in this area

• Fluent in written and spoken English. Fluency in French is an asset.

 Other knowledge, additional competences:

• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• Good management and organisational skills

• Persistent and focused on the tasks, but at the same time creative and open minded

• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 10^th November, 2020 at 5:00 PM, by e-mail to [email protected] The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions.

Please, let us know if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account when considering your application. Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

 GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali, Rwanda

GIZ Office Rwanda reserves all rights!!