11 Jun 2024

Administration And Finance Assistant at Norwegian People’s Aid (NPA)

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Job Description


DEADLINE FOR APPLICATIONS                   21st June 2024

DUTY STATION                                             Kigali, Rwanda

LENGTH OF CONTRACT                               Six months.

START DATE                                                  As soon as Possible

ANNOUNCEMENT DATE                               10 June 2024

POST TITLE: Administration and Finance Assistant. 

Norwegian People’s Aid (NPA) is an international NGO, founded in Norway as the labor movement’s humanitarian solidarity organization. NPA’s goal is centered on human worth and equal rights for all and strives globally to promote the values of solidarity, unity, equality, human rights, and democracy.

Norwegian People’s Aid in Rwanda supports civil society organizations and citizens to participate in and impact the formulation and implementation of national and local policymaking, planning, and governance.  While strengthening their internal management systems including financial, and monitoring systems, and their advocacy and research capacities, NPA civil society partners support citizens to raise and express their opinions and interests with decision-makers, to seek accountability, and to advocate that local government planning and decision-making is influenced by those citizen concerns. The same partners also support citizens’ access to justice and reporting of corruption.  Civil society partners work at the national level too to use research, media engagement, and advocacy to influence debates and generate dialogue between citizens, CSOs, and decision-makers.  


NPA is currently seeking an Administration and Finance Assistant. The administration and Finance Assistant is required to assist Norwegian People’s Aid’s (NPA) with assigned financial and administrative tasks.

All responsibilities and reporting must be carried out in accordance with the strategic objectives of the NPA, the Regulation for Delegation of Authorization and other relevant procedures and guidelines in the Quality Management System, as well as approved local guidelines, regulations and issued memos. Any deviation from the above must be reported to the Finance Manager.

The position is based in Kigali with travel to other areas as required. 

Job Description for Administration and Finance Assistant. 

Summary of the Position: 

  • Prepare Vouchers for payments, including obtaining necessary authorization with adequate details and supporting documents (Review of Invoices and other documents).
  • Prepare all the files for archives for different departments as assigned.
  • Maintain proper filing and record-keeping systems within the accounts department, enabling efficient tracking of information at any time.
  • Support on VAT claims for the different projects.
  • Support NPA Programme audits and provide required information for successful completion.
  • Participate in donors reporting and partner audit-related work as required. Prepare meeting minutes and other documents for NPA departments.
  • Ensure monthly scanning of Finance transactions.
  • Assist with overall records tracking and digital archiving.
  • Any other duties assigned by the Finance Manager and other senior.

 More details are available in the full job description.

Required qualifications:

  • Education: Bachelor’s degree in accounting/finance/business administration


Must have:

  • Technical experience as a successful Administration/Finance Assistant overseeing complex multi-donor funds and local partners with documented good results.
  • At least 2 years of experience working in finance and or Administration department, preferably with another INGO or similar.
  • Experience with computer skills and scanning documents.
  • High-level English language proficiency, both written and oral.
  • Good understanding of ICT systems and experience with MS Office applications, including Excel.

Method of Application

Interested persons should submit an application letter detailing why they are interested in the position and an updated CV including the contact telephone number, education qualifications, and contact details of three professional references to:

The Country Director

Norwegian Peoples Aid (NPA) Rwanda

By email to [email protected] or P.O. Box 2966, Rwanda Kigali

NB: We regret to inform you that only shortlisted candidates will be contacted.

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