Job Title: Training and Logistics Coordinator

Reports To: Country Director

Location: Kigali, Rwanda (with frequent travel to installation and support sites)

Job Type: Full-time

Why Join Signalytic?

At Signalytic, you will join a committed, forward-thinking team positioned at the intersection of technology and global health impact. We offer a highly collaborative environment where your contributions are valued, and professional growth opportunities are abundant. We seek a dedicated individual prepared to step into a critical support role within our expanding operations.

Organizational Profile

Signalytic provides essential digital health infrastructure for remote healthcare facilities across Rwanda. The company’s S+ Platform is a robust, solar-powered system specifically engineered to operate in areas challenged by unreliable internet and power. The system integrates a mini-server, a tablet, a solar panel, and a Wi-Fi router to establish a local network and host applications. Through this technology, Signalytic is digitizing health information, enabling real-time data sharing, and strengthening supply chain management to prevent medicine stockouts at the last mile.

Role Summary

The Training and Logistics Coordinator is a pivotal project manager responsible for the successful execution of two critical, interconnected functions: managing a large-scale technical training program and overseeing all end-to-end logistics for project materials under the GAVI Project. This dual mandate requires a candidate who can collaborate with technical teams to develop a rigorous, high-quality certification curriculum, while simultaneously orchestrating the complex operational and material supply chain.

Key Responsibilities

1. Operational Coordination

Manage all non-technical, administrative, and logistical components necessary for successful training delivery and project material flow.

• Program Scheduling: Develop and maintain the comprehensive training calendar, strategically staggering cohorts to align with supervisor availability, equipment shipment arrivals, and overall go-live targets.
• Training Operations: Secure appropriate training venues, power access, workspace, and secure storage. Organize all necessary support services, including catering, transport, and accommodation for trainers and trainees.
• Material Supply Chain Management:
  • Manage the secure warehousing and distribution of all project materials to technical teams and service providers.
  • Conduct customs clearance procedures for all GAVI project shipments.
  • Coordinate with procurement and technical teams to source and purchase required materials from the local market.
• Transportation and Safety:
  • Coordinate the safe transportation and security of all goods.
  • Arrange safe transport and manage all on-site safety for trainees, field technicians, and training materials.
• Procurement Support: Collaborate with the procurement team to manage the in-country procurement of training consumables, tools, Personal Protective Equipment (PPE), SIM cards, and the assembly of training mockups and live/demo PowerMax units.
• Ad-hoc Support: Execute all other essential logistical work not explicitly defined.

2. Monitoring, Reporting, and Risk Management

Ensure the project remains on track by providing clear, data-driven updates and proactively mitigating risks.

• Risk Mitigation: Proactively identify, track, and manage operational risks related to material changes, venue availability, scheduling conflicts, and shipment delays.
• Stakeholder Communication: Prepare documentation and contribute training outcomes for formal communications, including client and government reporting.

Candidate Profile

Required Qualifications

• Education: A diploma or bachelor’s degree in Project Management, Business Administration, Logistics, or a related technical discipline.
• Experience: A minimum of 2 years of proven, demonstrated experience in project coordination, logistics management, or organizing technical training programs within a professional environment, particularly with field teams.
• Core Skills: Exceptional organizational and multitasking abilities with a proven aptitude for prioritizing complex, competing demands. Demonstrated ability to coordinate with technical subject matter experts effectively.
• Technical Proficiency: Competence in using the Microsoft Office Suite (Word, Excel) and project management tools (e.g., Google Sheets, calendars).
• Language: Excellent written and verbal communication skills in both English and Kinyarwanda.

Preferred Qualifications

• Local Knowledge: Established familiarity with Rwanda’s local vendors, transport, and logistics networks.
• Industry Experience: Direct experience coordinating training for technical, solar, or health sector projects.
• Interpersonal Skills: A strong collaborator with a track record of building and maintaining effective relationships with trainers, technical leads, and external logistics partners.