Teaching and Learning Materials (TLM) Procurement Officer

Kigali, Rwanda
Full-time
Company Description

Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity, with a focus on vulnerable and under-served populations. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.

EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.

EDC is committed to equity, diversity and inclusion in the workplace.

Project Description

The primary purpose of the 3-year, USAID-funded Ibitabo Kuri Twese (IKT) Project is to strengthen the market system for teaching and learning materials and increase the quantity, quality, affordability, and accessibility of books and other reading materials (physical and digital) in schools, homes, and communities, contributing to improved reading outcomes.

Job Description

The Teaching Learning Materials (TLM) Procurement Officer plays a crucial role in supporting and facilitating the workflow of activities related to TLMs within REB. This role will be responsible for ensuring a timely and thorough procurement process for TLM materials (textbooks and supplementary materials) by liasing with vendors, Corporate Department and REB. The TLM Procurement Officer will be involved in various tasks related to the procurement, contract management and amendments, maintenance of transactions, and distribution of teaching and learning materials to schools. This position will be physically stationed in REB in the Corporate department and will report to a Senior Staff of the USAID IKT project.

Essential functions include, but not limited to the following:

1. Procurement and Contract Management:

Assist in the procurement process of teaching and learning materials, including textbooks, and supplementary materials.
Coordinate with vendors and suppliers to ensure timely delivery of ordered materials and resolve any discrepancies or issues.
Contribute to the specifications for TLM contracts, including quantity, quality standards, delivery timelines, and pricing structures.
Follow up closely with the Corporate Department on Draft contracts that outline the specifications, responsibilities, and obligations of all parties involved.
Ensure compliance with legal and regulatory requirements such as deadlines governing procurement processes.
Follow up on the proper execution of TLM contracts, including the signing of agreements by authorized representatives from both parties on time.
Establish mechanisms for ongoing monitoring and performance evaluation to track vendor compliance with contractual obligations.
Conduct regular inspections and quality checks of delivered TLMs to verify adherence to specifications and standards.
2. Contract Amendments:

Facilitate the timely renewal or extension of contracts as needed.
Document all contract amendments and updates in accordance with established procedures and record-keeping practices.
3. Distribution:

Work closely with the curriculum department to determine the appropriate allocation and distribution of TLMs.
Assist in the preparation and distribution of TLMs, and other instructional materials for schools.
4. Documentation and Reporting:

Assist in the preparation of cost estimates, and expenditure reports related to TLM procurement and management.
Maintain comprehensive records of all transactions, including purchases, and distributions of TLMs.
5. Liaise with IKT project:

Maintain close collaboration between REB and IKT project at all times.
Attend and actively participate in IKT project update meetings, planning sessions, and other key relevant activities that help ensure synergy between REB and IKT.
Qualifications

The candidate for the position of Teaching and Learning Materials (TLM) Procurement Officer shall have at a minimum the following qualifications:

Education:

Bachelor’s degree required.

Skills and Experience:

Bachelor’s degree in education/business administration, or related field.
5-6 years’ previous experience in resource management, procurement, and inventory control is a plus.
Experience with Teaching and Learning Materials supply chain is a plus.
Strong organizational skills with meticulous attention to detail.
Excellent communication and interpersonal abilities.
Proficiency in computer applications, including MS Office.
Ability to work collaboratively in a team environment and adapt to changing priorities.

Please Note: Please note that only shortlisted candidates will be contacted. This position is not eligible for relocation or posting allowances and the salary will be paid in Rwandan francs.

Application Link: Click here

Job closing date: March 23, 2024

EDC is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace and offers a supportive work environment, competitive salary, and excellent benefits. Women are encouraged to apply.