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21 Sep 2023

Supply Chain Officer at World Vision

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Job Description

JOB OPPORTUNITY

Supply Chain Officer

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

World Vision Rwanda seeks to hire a highly qualified, dedicated, and experienced Rwandan national for the role of Supply Chain Officer, joining an established and experienced team. This stimulating position incorporates a range of skills and development in multiple areas, allowing for an exciting opportunity for career growth in a dynamic, global organization. It will be based in Kigali, Rwanda, and reports to the Senior Supply Chain Manager. 

Purpose of the position:

The role of the Supply Chain Officer is to Provide technical support in the coordination and implementation of procurement activities to ensure timely acquisition/provision of goods and services for WV Rwanda business.

MAJOR RESPONSIBILITIES

% Time

Major Activities

10

Business Requirements

Understand the department’s business requirements and apply them in the day-to-day work.

10

Planning

  1. Facilitate annual procurement planning sessions with key stakeholders
  2. Consolidate and report on the Procurement Plans
  3. Review and update the Item Catalog before the planning process activity.
  4. Advise and familiarize Operations with the use of the Item Catalog

10

Strategic Sourcing

  1. Advise on Market Assessment and Supplier Prequalification process as per the direction from Coordinators and Advisors.
  2. Sending bid invitations, follow-up of bids, and assisting in coordinating pre-bid meetings as per the direction of Coordinators and Specialists.
  3. Maintain all supporting documents relating to the Sourcing Events based on the document management
  4. Supervise the Sourcing events and assist with work relating to sourcing.
  5. Preparation of Procurement Committee submission documents based on the direction given by the coordinators/specialists.

10

Supplier Contract and Relationship Management

1. Accurately complete the master data management form (contract/supplier/ item register)

2. Manage record keeping for all contract-related correspondence and documentation (Master Data Management).

3. Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.

4. Collect feedback on supplier performance as per the established SPM guidelines.

10

Procurement Execution

  1. Advise on the RFP/RFQ process for spot buys as required
  2. Liaise with Shared Services & Finance to resolve supplier inquiries
  3. Release POs to suppliers for spot buys and assigned categories.

10

Data Management, Analysis and Reporting

  1. Collect and organize data from projects and business units.
  2. Analyze and check data for accuracy and produce the required reporting output in accordance with the Policies / Procedures & Guidelines as set by WV
  3. Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
  4. Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity, and accuracy of data is meticulously maintained.
  5. Consolidate all findings and convert them into useful formats as provided by the SCM Manager

10

Process, Procedure, and Policy

  1. Work with senior SCM teams to manage Internal customer satisfaction
  2. Collect data to support performance scorecard reporting (i.e., KPIs)

10

Systems Development and Implementation

Collect and collate useful data that can be used to improve the general systems established and communicate this information to the immediate Supervisor

10

Control and Compliance

Maintain proper filing and record keeping as per the guidelines set by the management.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s Degree in Public Procurement, Law, Business Administration, Accounting/Procurement and Logistics.
  • 2 years experience in Procurement and Logistics, or Accounting Field
  • Solid working knowledge of the 7 steps of the sourcing process
  • Sufficient contract negotiation and implementation experience
  • Ability to analyze and report on Supply Chain Management and financial metrics

Strong understanding of market analysis, supplier performance evaluation, supplier development, and management 

Preferred Skills, Knowledge and Experience:

  • Well organized, with a high degree of accuracy and attention to detail
  • Strong computer skills and solid background working with modern office software and reporting tools
  • Forward-thinking and innovative, with an ability to research, analyze, and evaluate components of supply chain processes
  • Self-motivated with strong communication skills and the ability to work in a fast-paced dynamic team environment
  • Ability to work in a cross-cultural environment

Language Requirements: Proficiency in written and spoken English

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.


Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 26th September, 2023.



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