Job Description

INTRODUCTION

Save the Children has been working in Rwanda since 1994, in partnership with the Government of Rwanda and local stakeholders, to promote a bright future for children. We have experience operating in all 30 districts across the country. Our main areas of focus include education, child protection, child rights governance, and health and nutrition in both humanitarian and development contexts.

ABOUT SAVE THE CHILDREN

Save the Children is the world’s largest independent child rights organization, with a vision of a world in which every child attains their right to survival, protection, development, and participation. Our mission is to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We implement both development and humanitarian assistance programs in Rwanda and Burundi.

ROLE PURPOSE:

Reporting to the Director of Program Operations, the Supply Chain Manager is responsible for overseeing the supply chain functions—including procurement, warehousing and distribution, fleet management, and asset management—for all goods and services used in both development and humanitarian programmes. The role is accountable for developing and implementing the supply chain strategy for Save the Children International’s programs and for enhancing the impact of SCI’s work through effective and optimized supply chain models that meet diverse needs across the Country Office, Field Office, and Sub-offices.

The Supply Chain Manager will lead on the development and implementation of supply chain plans, ensuring that field have access to appropriate logistics tools that are fit to manage the demands of their supply chains. The post holder will also be responsible for the overall management and implementation of an effective procurement, fleet, warehousing and asset management practices for all the development and humanitarian responses in country in compliance with SCI’s SOPs and Policies.

The supply chain Manager will offer organizational and technical leadership to the supply chain team members through training, motivating and directing the team to optimize supply chain productivity and promote professional growth.

KEY AREAS OF ACCOUNTABILITY:

Provide technical leadership and management of supply chain staff to effectively plan and carry out supply chain function.
Build the capacity and train supply chain staff in all necessary supply chain procedures and systems including procurement, warehousing, fleet, communications, transport, and security.
Ensure timely delivery of program supplies.
Participate in personnel development through talent acquisition, performance management, providing opportunity for high performers, education, communication, expectation setting, and self-actualization
Coordinate and supervise the use of back-up generators in offices and houses and ensure compliance with maintenance schedules and Save the Children policies and guidelines.
Undertake regular coordination meetings, planning, systems development and training, and day-to-day follow-up of supply chain functions.
Participate in organisational planning process.
Supply Chain Management:

Contribute to proposal development, participate in award kick off and closure meetings.
Identify clear, effective and appropriate domestic supply chain to ensure the demanding needs of programmes are met.
Ensuring that procurement is appropriate and cost effective, based on budget, procurement plans and timely delivery.
Coordinate the development and consolidation of procurement plans
Manage the development and setting up FWA and contracts and manage their implementation
Manage and coordinate price and market surveys
Work with the Director of Programme Operations to develop monthly planning and reporting mechanisms for timely information sharing with the Senior Management Team
Supervising staff and monitoring performance
Compliance:

Ensure that the minimum standards and logistics policies of Save the Children are implemented and adhered to throughout the programme and procurement is carried out in line with donor requirements and that any exceptions or waivers are addressed with the Save the Children member liaison and appropriate approval channels.
Work with the Finance/Grants Manager to reinforce procurement principals in all aspects of logistics.
Fleet management

Oversee fleet management and ensure compliance SCI policies and vehicle and driver policy and guidance.
Ensure drivers are trained on safety regulations and have biannual eye tests
Assets and stocks

Ensure proper management of all programme assets in line with Save the Children and donors’ procedures and policies.
Coordinate supply chain planning (plan, source, procure, transport, store and dispatch), ensuring necessary authorisations are secured where required.
Ensure supplies are stored and managed according to SCI warehousing policies and procedures and ensure stock reception, storage, and dispatch controls are in place and effectively use
Procurement

Ensure that all procurement is done in an appropriate, timely and transparent manner as per Save the Children’s policies and procedures and internal audit requirements.
Oversee the consolidation and implementation of procurement plans.
Oversee and participate in the tendering process.
Ensure proper management of Save the Children insurance contracts (fleet, asset, house, etc.)
Manage international procurement
Review and sign all POs and PRs
Conduct logistics assessments for all offices
Analyse all reports and share the spend analysis
Review all payment requests.
Reporting

Ensure all monthly reports are produced and submitted timely, reports are detailed and feedback provided to relevant staff
Manage and support supply staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, management of performance and to brief and support relevant staff as required.
Management and Capacity Building

Identify learning and training opportunities for project staff, including on-the-job training.
General

Comply with Save the Children policies and practices with respect to child protection, code of conduct, health and safety, equal opportunities,s and other relevant policies and procedures.
Perform such other responsibilities as agreed with your line management.
SKILLS AND BEHAVIOURS

Accountability:

holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:

sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development, and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future-oriented, thinks strategically and on a global scale.
Collaboration:

builds and maintains effective relationships, with their team, colleagues, and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
Creativity:

develops and encourages new and innovative solutions
willing to take disciplined risks.
Integrity:

Honest, encourages openness and transparency; demonstrates the highest levels of integrity
QUALIFICATIONS, EXPERIENCE, AND SKILLS

Essential

Relevant degree or masters in logistics, supply chain, procurement or related field
Supply Chain management with international experience or a minimum of 5 years’ experience in the sector
Experience of working in emergencies, preferably in the relevant region.
Experience of procurement, warehousing, stock control and transport and distribution of goods.
Vehicle fleet management experience.
Experience of using HF & VHF radio systems, satellite phones and communications procedures in an emergency setting
Strong administrative and organisational skills.
Good interpersonal skills, the ability to communicate clearly and effectively and build relationships at all levels, considering cultural and language differences.
Resourcefulness and the ability to prioritise and cope with large amounts of work under pressure.
The ability to work closely within a team, and work in an atmosphere that can be stressful.
Desirable

Knowledge of the context in Rwanda.
CHILD SAFEGUARDING

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ANTI-HARASSMENT POLICY

Save the Children is committed to creating a safe working environment for all, including staff, children, and community members. We enforce a zero-tolerance policy for sexual harassment, exploitation, abuse, and any discriminatory or disrespectful behavior.