VACANCY – STOREKEEPER

ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full time staff, community mobilizers and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven and committed individual to join its team as Storekeeper in any of the field sites (refugee camps) where ALIGHT has active operations.

PRIMARY PURPOSE:

The storekeeper working under the overall supervision of the Site Manager, and direct supervision of the Logistics Coordinator, he/she will manage and maintain the ALIGHT stores in the field site. He will assist in implementing well-defined standard logistics/supply chain processes in the stores management to enable proper accountability and effective delivery of goods and services. The individual will be required to performing standard store keeping and warehouse management processes and activities to enable accountability and effective delivery of goods and services to the ALIGHT field implementation teams in support of the ALIGHT Rwanda programs.

The storekeeper should demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for ALIGHT Rwanda and donor partners. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis.

The Storekeeper will report to the Logistics Coordinator under technical support and guidance from ALIGHT Kigali warehouse manager.

KEY RESPONSIBILITIES  

• Effectively receive/dispatch supplies and equipment procured for program activities, offices and residences including transshipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes and Supply requisition forms), maintaining necessary copies, ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Inspect deliveries and prepare and sign off stores and transport documents, and maintain confidential files and accurate stores transaction records to ensure immediate reporting on stock movements in line with the organizations requirements.
• Support the Logistics Coordinator in daily stores closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the stores and warehouse management requirements.
• Perform daily inspections and prepare reports on the quantity and quality of the items received/distributed and handled, detect and analyze reasons for stock damages and recommending appropriate solutions, keep track of inventory levels and alert sector heads and Logistics coordinator to enable informed decision-making.
• Monitor condition of the stores, supplies and equipment and take appropriate actions, to support efficient stores space-planning and well-organized items storage following ALIGHT stores and warehouse standards.
• Provide input to the preparation of monthly stock/inventory reports on the quantity and quality of the goods received/dispatched and handled, and refer to the Logistics Coordinator for appropriate action.
• Prepare all necessary documentation – Goods Received Note (GRN) for every consignment received Stock control records (Warehouse Register and Stock Cards), Way Bill for items being transported to other locations – and inform the sector heads immediately.
• Ensure safety and security of stores, equipment and materials kept in the store and control access to stores and ensure that only authorized personnel enter storage facilities.
• Perform any other duties assigned by the supervisor, or any other ALIGHT Senior Manager.

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:

• Minimum Bachelor’s University degree in Logistics, Supply Chain Management and related field required
• Minimum 2 years’ experience in supply chain, warehousing and/or logistics management with humanitarian or development programs in diverse settings preferred
• Computer literary and comfort with Microsoft Application packages
• Demonstrated continuous education and specialized trainings in logistics and warehouse management;
• Experience coordinating with transportation providers and third parties
• Ability to live and work in isolated areas in Rwanda.
• Ability to communicate in spoken and written English with aptitude in reporting are mandatory.
• Fluency in English and French. Kinyarwanda is added advantage

KEY BEHAVIORS & ABILITIES:

• Self-motivated, client-oriented with a strong sense of personal ethic, integrity and a big appetite for quality improvement and accountability to improve stewardship of ALIGHT’s resources
• Motivated to help navigate ALIGHT Rwanda towards a period of change to achieve its new country strategy, to diversify and grow
• Excellent interpersonal and intercultural skills to build strong relationships and trust among stakeholders, and a sense of diplomacy
• High level of flexibility and tolerance to ambiguity
• Ability to work under pressure and adapt to situations as required due to changes on the ground
• Highly motivated self-starter who takes direction well, but also works independently
• Ability to manage multiple priorities with minimal supervision
• Keen eye for detail
• Capacity to think ahead and highlight areas of risk and concern
• Demonstrate commitment to ALIGHTS core values and policies
• Ability to work in a sensitive, multi-cultural context as a respectful team player and manager
• Exercises situational awareness and good judgment in precarious security situations
• Ability and willingness to live and work full-time in isolated areas of Rwanda

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.