Senior Internal Controller

Date: 24 Sep 2024

Location: Kigali, Rwanda

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

ROLE PURPOSE

The Senior Internal Controller will be accountable for objectively assessing the internal control environment, actions, methods, and practices of PIR. This includes keeping a record of all company finances to ensure that no funds are misplaced because of a lack of organisation or individual greed.

S/he will be responsible for formulating appropriate audit programs, assigning and directing resources to complete the audit plans as scheduled and generating the final audit reports for internal and regulatory agency review. They will also ensure that thorough follow-up audits on previously identified issues are carried out.

S/he will lead all internal audit and assurance activities in PIR and coordinate and assist audits implemented by 3rd party audit firms and external/regulatory auditors. The senior internal auditor will work closely with all PIR departments while maintaining necessary auditor independence.

Typical Responsibilities – Key End Results of Position

• Develop PIR’s annual audit plan to assess controls, operational efficiencies and compliance with all policies, procedures and regulations.
• Perform different audit tasks, including preparation, paperwork, and other associated reports.
• Audit all PIR departments and locations to determine the nature of operations and adequacy of the internal control system to achieve established objectives.
• Maintain a comprehensive system for recording all audit plans, work papers, findings, reports,and follow-up audits.
• Review the reports prepared by the Internal Control Officer. Line manages the Internal Control Officer on various assigned tasks and ensure satisfactory outcomes.
• Ensure the verification of financial transactions is executed quarterly to assure the correctness and accuracy of liabilities, assets, expenditures and receipts.
• Lead the coordination of audit assignments and ensure good interactions with Global Assurance, staff, external auditors and legal or statutory agencies.
• Carry out risk assessments and provide advice to CLT when they are developing and implementing policies and procedures. Recommend different methods that could help to enhance and improve internal control procedures.
• Work with the management to resolve issues that may have been identified through audit findings.
• Conduct research on the latest trends and other issues relating to audit practice. Perform other related assignments as assigned by management.
• Recommend revisions and additions to policies and procedures to improve operations as well as internal controls.
• Conduct training of new employees and partners. Create audit finding presentations to be presented to the Country Leadership Team.
• Respond to ad hoc requests to address control issues on new business processes, policies and procedures, and provide consultative services to management.

Supervisory Responsibilities

• Manage subordinate employees in the auditing department.
• Responsible for interviewing, hiring, and training employees/interns; planning, assigning, and directing work; appraising performances; rewarding; addressing complaints and resolving problems.

Risk Management

• Ensure that all inherent risks in PIR, including safeguarding children & young people, safety & security and fraud & corruption, are given top priority by management and all staff.
• Provide anti-fraud & corruption training to staff and partners as required.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 

• Promotes and abides by internal policies and procedures including but not limited to:  Child Protection Policy; Code of Conduct; mandatory reporting responsibility.
• Ensures that all staff signed safeguarding policies; Implement Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.