Division: Finance

Department: Finance

Position: Senior Accountant

Reports to: Finance Manager

PRIMARY OBJECTIVE OF POSITION

The Senior Accountant takes charge to ensure the day-to-day activities in regards to Accounting are done.
Maintains all necessary income reports and journals by accurately auditing the daily revenues of the hotel, in accordance with hotel accounting and financial controls, and within the policies and procedures as outlined in, hotel and corporate policies and guidelines, and the hotel’s business plan.
Facilitates payment of all money due by promptly preparing invoices and processing incoming checks, in accordance with hotel accounting and financial controls and within the policies and procedures as outlined in hotel and corporate policies and guidelines, and the hotel’s business plan.
TASKS, DUTIES AND RESPONSIBILITIES

AUDIT THE HOTEL’S DAILY REVENUES

Performs an audit of the daily night audit insuring its accuracy and completeness
Distributes work to the appropriate accounting staff
Spreads all miscellaneous waiting accounts and processes in the computer
Prepares all necessary daily reports including the daily sales report
Prepares weekly sales report for the Finance Manager in a timely manner
Maintains filing systems for the daily information; registration cards, credit cards, restaurant charges, promotional tickets and coupons, zero/cash folios, etc.
Controls the restaurant guest checks
Issues outlet guest checks upon request
Issues and tracks all banquet tickets
Maintains an adequate inventory of all guest checks
Prepares all necessary period end closing reports
Completes period end journals
Reconciles miscellaneous revenues
Reconciling and capturing of staff gratuities
Completes forecast accuracy report of rooms, guests, and food and beverage outlets
Checking validity of guest refund requests
Assists the Cost Controller in the month end storeroom physical inventory
Assist in operating equipment and fixed assets stock takes when required
Internal audit function on procurement and inventory control processes
Checking and signing off inventory requisitions from all departments daily
Prepares reports as requested to develop a more informative database for improved management decision making and critical evaluation of work activities
Supports Finance Manager with journals and financial statement compilation process
Prepares all appropriate period closing reports and entries for revenues
RECEIVE ALL MONEY PROMPTLY, PREPARE/CAPTURE SALES INVOICES AND PROCESS INCOMING CHECKS

Ensures transfers from guest ledger to city ledger are accurate and done in a timely fashion
Performs timely mailing of statements to guests with recent activity in the hotel attaching pertinent back-up
Attaches copies of folios, food and beverage guest checks, and miscellaneous vouchers if necessary
Matching payments received in all bank accounts to reservations & sales invoices on daily basis
Posts payments received to ageing and reconciles these payments to open invoices
Balances accounts receivable system to the general ledger on a routine basis
Balances and adjusts all house accounts weekly
Researches declined bank cards and other credit card charge backs for justification and validity
Makes all necessary adjustments or credits
Reconciling sales on accounting system to EBM BackOffice
Responsibility of the credit side of bank statements to ensure that it is captured correctly accounting software (debit side of all cashbooks)
Resolving unallocated/unidentified deposits received with banks in order to match/reconcile to correct customers
Liaising with banks to resolve technical and service matters
Accurate weekly Accounts Receivables Age Analysis report (debit balances and credit balances) to Finance Manager by 12:00 on Saturdays
Assists in the preparation of month end reconciliation and in the final monthly closing of the accounts receivable system
Prepares reports as requested to develop a more informative database for improved management decision making and critical evaluation of work activities
Prepares all appropriate period closing reports and entries for accurate accounts receivable reporting
Identifying and fixing customer accounts and general ledger accounts with incorrect balances
Recovering of outstanding balances from customers (debtors)
Manage the flow and accuracy of reporting processes between Front Office and Finance
LAWS, REGULATIONS AND POLICIES

Follows all applicable laws relating to general accounting practices and tax regulations
Complies fully with the set financial reporting deadlines and guidelines, as outlined by the Finance Manager
Assists Finance Manager in preparation for external audit
MISCELLANEOUS

Socially Responsible Business: show involvement and be interested in environmental and/or social issues by participating in Social Business hotel and departmental activities
Ensures that self is familiar with in-house facilities to assist guests and promote sales
Informs and updates the Finance Manager on problems and unusual matters
Assists Finance Manager in implementation of standard operating procedures
Attends meetings and training required by the Finance Manager
Assists colleagues when needed
Ensures guest satisfaction by performing duties such as attending to their requests and inquiries courteously and promptly
Accepts flexible working schedule when necessary for the hotel’s uninterrupted service
Stays abreast of current and new industry technology relating to function
Performs required duties and responsibilities in a timely and efficient manner to achieve the overall objective of the position
Maintains a favorable working relationship with employees and colleagues to promote a cooperative and harmonious working climate
Projects a favorable image of Mantis Akagera Game Lodge to the public
REQUIREMENTS

At least 2 years’ experience as Senior accountant or Chef Accountant
Excellent communication, interpersonal and leadership skills
Good organizational and time management skills
Bachelor`s degree in accounting, Finance or similar field
CPA – Intermediate level is an added value
All application should be in English
3 professional references
WORKING CONDITIONS

The Job’s responsibilities sometimes may require working extra hours and the working days include weekends and public holidays.