Job description

– Prepare weekly report for all duties that were performed by all department within the cooperate services, i.e. quarterly,
monthly and weekly;
– Facilitate senate staff to access financial related documents and memo’s to their respective departments and manage
correspondences;
– Taking minutes of the meeting chaired by the DG;
– Establish and maintain the general filling system of all correspondences;
– Provide feedback- in form of replying letters;
– Recording and registering the invoices;
– Providing payment proofs to the suppliers;
– Support in the Calculation of mileages for the staff and Senators who are going for missions within the country.

Minimum Qualifications

Advanced Diploma in Secretarial Studies

0 Year of relevant experience

Advanced Diploma in Office Management

0 Year of relevant experience

Bachelor’s Degree in Secretarial Studies

0 Year of relevant experience

Bachelor’s Degree in Public Administration

0 Year of relevant experience

Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience

Bachelor’s Degree in Sociology

0 Year of relevant experience

Bachelor’s Degree in Management

0 Year of relevant experience

Bachelor’s Degree in Office Management

0 Year of relevant experience

Bachelor’s Degree in Business Administration

0 Year of relevant experience

Competency and Key Technical Skills
Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Knowledge of office administration

Resource management skills

Problem solving skills

Decision making skills

Time management skills

Risk management skills

Results oriented

Digital literacy skills

Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

Time keeping and organisation skills

Analytical skills;