School Secretary

• Ntare Louisenlund School Careers
• Rwanda
• Administration

Ntare Louisenlund School is seeking a reliable and efficient School Secretary to join our school. The School Secretary will play a vital role in providing administrative support to the school administration, staff, students, and parents. Can you imagine helpings to design the school of the future by promoting personalized learning, student agency, and twenty-first century skills? If so, please consider applying. We’re looking to fill the following position for the School (international curriculum) starting on 1^st August 2024.

Who we are:

Ntare Louisenlund School (Rwanda) aspires to become a leading institution in Africa, dedicated to fostering excellence in education. With the Rwanda plus-STEM programme, it will bring together the best talents from Rwanda in the fields of mathematics, computer science, natural sciences and technology and act as a hub for training innovation and entrepreneurship and for shaping the future. The 60-hectare campus located in Rwanda’s Bugesera District, a forty-five minute drive from Kigali, can accommodate up to 1000 boarding students

The aim of Ntare Louisenlund School is to provide students with an outstanding international education, allowing them to apply for scholarships at the best universities worldwide. Half of the student body will be selected through a preliminary assessment and financed by appropriate scholarships (plus-STEM stream). The other half of the student body will be made up of students from Africa who wish to complete the IB Diploma as a school-leaving certificate. Their families will finance the schooling themselves. Ntare Louisenlund School is seeking candidacy as an IB World School offering the IB Middle Years Programme and, later, the Diploma Programme.

Stiftung Louisenlund has been running a secondary boarding school in Germany for over 70 years and has developed the plus-STEM programme. It is considered to be one of the top schools in Europe. The non-profit foundation has been an IB World School offering the IB Diploma Programme since 2008 and has been authorized to offer the IB Middle Years Programme since. Additionally, Stiftung Louisenlund is an accredited New England Association of Schools and Colleges (NEASC) school and a member of the Global Education Benchmark Group (GEBG).  Ntare Louisenlund School will be a private school run and managed by Stiftung Louisenlund. All activities will be of a comparable quality at both locations in Germany and in Rwanda. A close partnership will be established with the Rwandan government to select the plus-STEM students eligible for a government scholarship.

Your challenge and responsibilities:

The ideal candidate will have excellent organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The School Secretary will serve as the first point of contact for visitors and inquiries, manage office operations, and assist with various administrative tasks to ensure the smooth and efficient functioning of the school’s administrative office.

Your Main Responsibilities:

• Greet visitors, parents, and students in a professional and welcoming manner, directing them to the appropriate personnel or resources as needed.
• Answer phone calls, respond to inquiries, and relay messages to staff members in a timely and courteous manner.
• Maintain the school’s main office, including managing incoming and outgoing mail, filing systems, and office supplies inventory.
• Assist with student enrollment and registration processes, including collecting and processing necessary paperwork, maintaining student records, and updating student databases.
• Assist with school reporting
• Coordinate scheduling and logistics for meetings, appointments, and school events, including room reservations, equipment setup, and catering arrangements.
• Prepare and distribute communication materials, such as newsletters, bulletins, and announcements, to parents, staff, and students.
• Assist with the organization and implementation of school activities, such as parent-teacher conferences, orientations, and special events.
• Collaborate with teachers, administrators, and other staff members to support the efficient operation of the school and address administrative needs.
• Manage student attendance records, including tracking absences, tardiness, and early dismissals, and communicating with parents regarding attendance issues.
• Assist with basic financial tasks, such as processing payments, maintaining financial records, and reconciling accounts under the guidance of the school’s financial administrator.
• Maintain confidentiality of sensitive information and adhere to data protection regulations when handling student and personnel records.
• Perform general clerical duties, including typing, photocopying, scanning, and filing documents as required.
• Provide administrative support to school leadership and staff members, including assisting with special projects, research, and data entry tasks.
• Uphold and promote the school’s mission, values, and policies in all interactions with stakeholders.

Your Profile:

• Bachelor’s degree business administration or equivalent qualification is required additional certification in office administration or secretarial studies is preferred with 5 years of practical work experience.
• Proven experience in a similar administrative role, preferably in an educational setting.
• Proficiency in computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management software.
• Excellent interpersonal skills, with the ability to interact professionally with diverse stakeholders.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Flexibility to adapt to changing priorities and work independently as well as part of a team.
• Customer service-oriented mindset with a positive attitude and willingness to assist others.
• Fluency in English and Kinyarwanda is required, additional language proficiency is an advantage.
• Knowledge of basic accounting procedures and experience with financial record-keeping is desirable.

We offer:

• A fully equipped school campus with excellent facilities in a beautiful natural setting in Bugesera.
• Optional campus housing on a first-come-first-serve basis.
• An exceptional in-house professional development programme with travel opportunities for further IB professional development.
• Small learning groups.
• An extensive and diverse co-curricular programme and the possibility of taking part in or offering co-curricular experiences for students.
• Collaboration with an experienced, internationally recognized school in Germany.
• Various partnerships with external educational partners.
• A committed, dedicated, and team-oriented faculty.
• An attractive compensation package based on your level of experience. This figure includes the staff housing allowance. All staff salaries are paid in RWF.