Job Description

INTRODUCTION

Save the Children has been working in Rwanda since 1994 in partnership with the Government of Rwanda (GoR) and local stakeholders to promote a bright future for children. We have experience working in all 30 districts across the country. The main areas of focus are education, child protection, child rights governance, and health and nutrition in humanitarian and development contexts.

GENERAL BACKGROUND

Save the Children (SC) is the world’s largest independent child rights organization, underpinned by a vision of a world in which every child attains the right to survival, protection, development, and participation. Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. Save the Children implements both development and humanitarian assistance programs in Rwanda and Burundi.

ROLE PURPOSE: 

• To learn from on-the-job training how Safeguarding is practically managed.

KEY AREAS OF ACCOUNTABILITY:

Key Learning Objectives

Understand Safeguarding Risk Assessment

• Learn and understand the process of conducting safeguarding risk assessments to identify risks.

Manage the Safeguarding Hotline

• Oversee the toll-free safeguarding line, receive safeguarding complaints, record them in Datix, and ensure the case management tracker is kept up to date.

Follow Up on Mitigation Actions

• Assist in monitoring and following up on recommended mitigation actions related to safeguarding cases to ensure effective resolution.

Support Safeguarding Awareness Trainings and Orientation/ Inductions

• Assist in the logistics of safeguarding awareness training sessions and induction programs for staff and volunteers.
• Maintain and update the staff training completion database safeguarding programs.
• Follow up with new hires and volunteers to ensure they receive safeguarding inductions promptly.
• Coordinate Safeguarding briefings and orientations for newly appointed staff and visitors to the Country Office.

Distribute and Disseminate Safeguarding Materials

• Ensure the Procurement, distribution, and dissemination of safeguarding materials at the Country Office, Field Offices, and in humanitarian response settings.

Learn Incident Management, Reporting, and Facilitate Logistics

• Acquire knowledge on managing safeguarding incidents and reporting cases in Datix, ensuring accurate and timely documentation.
• Assist in case management, including taking meeting minutes, filing documents, and scheduling meetings
• Support Safeguarding lead the logistics related to case management Capacity building etc

Support Procurement Needs for Safeguarding:

• Prepare procurement requests in collaboration with the procurement staff for safeguarding and follow up until items are delivered.

Performance Indicators

• Performance Indicators:
• The incumbent will understand the process required for conducting safeguarding risk assessments.
• The incumbent will have a thorough understanding of the content required for safeguarding awareness activities.
• The incumbent will be able to report incidents in the Datix system and assist staff in reporting incidents using Datix.
• The incumbent will gain an understanding of case management processes for safeguarding.
• The incumbent will be able to analyze and capture the necessary information for safeguarding briefings.
• The incumbent will be able to organize workshops or training events for staff related to safeguarding.
• The incumbent will ensure that the safeguarding training database is kept up to date.

Responsibility for resources:

• Ensure Safeguarding information is kept with confidential and should not be exposed to external people

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for assets available for her /his use
• Holds self-accountable for any Safeguarding document in his/her possession

Ambition:

• Sets ambitious and challenging goals for themselves and take responsibility for their own personal development
• Future-orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, managers, members, and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
• Commitment to Save the Children values

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in law, Social work/finance management or Equivalent.
• 1 year of work experience, preferably in an NGO setup

SKILLS AND ABILITIES

• Highly developed relationship-building and interpersonal skills
• Highly developed verbal and communication skills
• Strong analytical and financial modeling skills
• Ability to liaise with a diverse range of people, stakeholders, and customers
• Strong time management and organizational skills
• Ability to work under pressure and to tight deadlines
• High levels of attention to detail and quality
• Computer literacy (including advanced Excel skills)

PERSONAL BEHAVIOURS AND ATTRIBUTES

• Commitment to Save the Children’s mission and values
• Initiative, flexibility, and ability to work independently as well as in a team
• High levels of self-motivation and initiative
• Ownership and accountability of own work
• High levels of confidentially and integrity