Safeguarding Coordinator

Title: Safeguarding Coordinator

Reports to: Regional Safeguarding Advisor

Department: Human Resources

Location: Kigali, Rwanda

Job Type: Full Time

Position overview 

The safeguarding Coordinator plays a crucial role in executing safeguarding initiatives across the Africa sites. They perform an assistant role to the OnePIH Regional Safeguarding Advisor.

Key Duties and Responsibilities :

Technical Support: 

• Support in setting up a safeguarding capacity building tracker for all staff including awareness dashboard across OnePIH

• Update and monitor safeguarding activities across OnePIH sites and including partners including work plans, dashboards and incident trackers.

• Assist to coordinate with safeguarding programs as key point of contact across the sites and including OnePIH partners

• Assist in responding to inquiries from sites

• Coordinate the design and printing of safeguarding information, education and communication (IEC) materials

• Assist in follow ups with safeguarding managers across various country sites to keep track with timelines of their initiatives in line with the regional safeguarding dashboard.

• Assist the Regional Advisor in preparation of training and facilitation of respective content

Program Management and Administration Support:

• Schedule appointments, maintain calendar and book appointments for the Regional Advisor

• Assist Regional Advisor to prepare, write, collate and distribute communications: memos, emails, invoices and other correspondences

• Arrange travel itineraries for Regional Advisor

• Order office supplies

Support Development of Safeguarding Community of Practice: 

• Coordinate community of practice meetings and take detailed minutes and action follow-ups

• Assist in documenting best safeguarding practices across the Africa region.

• Assist in organizing learning workshops and retreats for the coordination site

Support Monitoring, Evaluation and Learning: 

• Support the Regional Advisor in monitoring and updating the safeguarding site risk registers and tracking mitigation progress

• Support in consolidating program lessons learnt and best practices for OnePIH safeguarding initiatives across sites

• Support in monitoring safeguarding annual performance dashboards

• Support in maintaining and updating internal resource library and Teams page

Reporting: 

• Assist in gathering scheduled reports from safeguarding managers and support in synthesizing all coordination site reports.

• Assist in developing newsletters and other media publications

Qualifications and Experience 

Qualifications: 

• Bachelor’s degree in law, Development Studies, Business administration, social work, Community Psychology or related field from an accredited academic institution.
• Qualification or experience in child safeguarding, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), Child Protection, Human Rights programming project management can be an added advantage.

Relevant Experience:

• Minimum of 5 years’ experience in safeguarding or protection/ child rights and/ project management, preferably with an INGO.
• Demonstrated experience in networking, project management and coordination.
• Experience in working with children and vulnerable adults
• Demonstrable ability to work with and maintain strict confidentiality.
• Ability to draft, write and consolidate reports.

Competencies and Attributes:

• Ability to work independently as well as collaboratively and productively within a multidisciplinary and multicultural environment
• Excellent verbal, written and presentation skills
• Full proficiency in written and spoken English is mandatory
• Ability to organize work and prioritize work under pressure, coordinate multiple tasks, maintain attention to detail and technicalities, and coordination with a variety of stakeholders.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Word, Excel and MS PowerPoint, in particular).
• Self-motivated and a strong team player who is able to handle complex situations.
• Strong leadership and problem-solving skills.