Job Advertisement for Project Workforce & HR Operations Officer

Job Title: Project Workforce & HR Operations Officer

Location: Kigali, Rwanda

Company: Shelter Group Africa

Industry: Construction and Real Estate Development

Reports to: HR Manager

Company Overview:

Shelter Group Africa is a leading international construction and real estate company with a diverse
portfolio of high-profile projects across the globe. We are committed to excellence, innovation, and
sustainability in all our ventures. Visit our website for more information.

Job Overview:

We are seeking an experienced Project Workforce & HR Operations Officer to join our team in Kigali, Rwanda. The Project Workforce & HR Operations Officer serves as the site-based HR representative responsible for coordinating workforce activities, verifying attendance, controlling overtime, and supporting daily HR operations across project sites. The role ensures accurate tracking of manpower deployment and workforce movements, providing reliable data to support payroll and project management. Working closely with project teams, HR, Finance, and external workforce providers, the position ensures compliance with HR policies, proper workforce administration, and timely reporting to support operational efficiency and cost control.

Key Responsibilities:

• Support workforce planning and monitor manpower deployment across project sites to align with approved staffing levels and operational needs.
• Maintain updated workforce registers, deployment records, and manpower reports.
• Monitor and verify daily attendance for employees, casual labor, and outsourced workers.
• Consolidate and validate attendance and overtime records to support accurate payroll processing.
• Ensure overtime requests are properly justified, approved, and compliant with company policies.
• Oversee administration of casual labor and outsourced workforce, including coordination with service providers.
• Verify outsourced workforce attendance and reconcile site records with provider reports.
• Prepare regular workforce reports on manpower levels, attendance, deployment, and workforce trends.
• Coordinate with HR and Finance to provide verified workforce data for payroll and workforce payments.
• Act as the HR representative at project sites, supporting employees on HR matters and ensuring compliance with company policies and labor regulations.
• Support day-to-day HR operations, maintaining accurate and confidential employee records.
• Promote a positive work environment and organizational culture.

Required skills and qualifications:

• A1 Diploma or a Bachelor’s degree in Human Resources Management, Business Administration, Engineering, Industrial Relations, or a related discipline.
• 3–5 years of relevant experience in HR operations, workforce administration, or site HR coordination.
• Experience in construction, engineering, or project-based operational environments is strongly preferred.
• Strong understanding of attendance management, workforce administration, and payroll coordination processes.
• Strong analytical, organizational, and reporting skills.
• Ability to work effectively in fast-paced operational project environments.
• Fluency in English; knowledge of French is a plus.

Work Conditions:

• Project / Office-Based Role with regular site presence.
• Based in Rwanda with assignment across project sites as required.
• Frequent coordination with project management, HR, finance, and outsourcing providers.
• Requires availability for operational reporting cycles, workforce monitoring, and project workforce coordination.

What We Offer:

• Competitive salary and benefits package.
• Open Ended Employment
• Opportunity to work in a dynamic and growing international company.
• A supportive, and collaborative work environment.

*Shelter Group Africa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees*.