Background

I. Organizational Context

Under the guidance and direct supervision of the Head of Sustainable Growth Unit and Programme Analysts, the Programme Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Associate supervises and leads the support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex programme-related issues and information delivery.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

Administration and implementation of programme strategies, adapts processes and procedures
Support to management of the CO programme
Administrative support to the Programme Unit
Support in the creation of strategic partnerships and implementation of the resource mobilization strategy
Facilitation of knowledge building and knowledge sharing
Ensures administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:

Presentation of thoroughly researched information for preparation of CCA, UNDAP, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
Presentation of information/ reports for identification of areas for support and interventions.
Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.
Provides effective support to management of the CO programme focusing on the achievement of the following results:

Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
Initiation of a project, entering project into Atlas (in small offices), preparation of required budget revisions.
Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
Preparation and conduct of audit of NEX projects, implementation of audit recommendations.
Provides administrative support to the Programme Unit focusing on achievement of the following results:

Proper control of the supporting documents for payments, review of NEX projects Financial Reports.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
Track and reporting on mobilized resources.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of training for the operations/ projects staff on programme.
Synthesis of lessons learnt and best practices in programme.
Sound contributions to knowledge networks and communities of practice.
Impact of Results

The key results have an impact on the overall CO efficiency in programme and success in implementation of programme strategies. Accurate analysis and presentation of information enhance UNDP position as a strong development partner. The information provided facilitates decision making of the management.

Competencies

III. Competencies and Selection Criteria

Core

Innovation: Ability to make new and useful ideas work. Level 3: Adapts deliverables to meet client needs.
Leadership: Ability to persuade others to follow.Level 3: Appropriately involves the team in different stages of work and decision-making.
Communication: Ability to listen, adapt, persuade and transform. Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation.
Delivery: Ability to get things done while exercising good judgement.Level 3: Takes responsibility for addressing critical situations and delivering core value.
Technical/Functional

Results-Based Programme Development and Management:Contributing to results through provision of information.Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating the ability to manage self and team responsibilities, in area of work
Building Strategic Partnerships: Identifying and building partnerships.Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating the ability to manage self and team responsibilities, in area of work.
Innovation and Marketing New Approaches: Developing new approaches.Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating the ability to manage self and team responsibilities, in area of work.
Resource Mobilization: Implementing resource mobilization strategies. Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Job Knowledge/Technical Expertise: In-depth knowledge of the subject matter. Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Client Orientation: Contributing to positive outcomes for the client. Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.

Required Skills and Experience

IV. Recruitment Qualifications

Education:

Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement.
Prince2 training and certification, RMG.
Experience:

7 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Language Requirements:

Fluency in the UN and national language of the duty station.

Submit your CV and Application on Company Website : Click Here

Closing Date : 13th November, 2020.