VACANCY NOTICE

Open to Internal & External candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

 Under the direct supervision of the Migration Project Officer, and overall supervision of the Chief of Mission, the migration profile intern will be responsible for supporting the Migration Profile project under the following terms and conditions.

 Core Functions / Responsibilities:

1. Support overall programme implementation of all LHD projects;
2. Assist to organize and deliver trainings to partners and stakeholders on topics such as, but not limited to, migration management and development, labour migration management, diaspora mapping and engagement, ethical recruitment, bilateral labour agreements, etc.
3. Coordinate and provide logistical support to project meetings/workshops/trainings among the different LHD projects;
4. Liaise with IOM Country Offices to organize diaspora outreach campaigns, mapping exercises, and diaspora engagement activities;
5. Maintain and establish working relations with the stakeholders to ensure timely and effective programme implementation;
6. Ensure that activities are conducted in alignment with the project documents including the budget, project narrative and Workplan; inform the programme officer of any deviations and suggest remedial actions;
7. Draft reports including project activity reports, interim reports and final reports and others as may be required;
8. Provide project updates and upload all necessary project documents on PRIMA to ensure timely and accurate reporting;
9. Conduct field monitoring activities to project sites for the purposes of assessing progress in project implementation;
10. Coordinate internal financial and procurement requirements in a timely manner;
11. Provide support and guidance to all LHD consultants as may be required;
12. Establish a filing system to ensure that all project documents are well maintained and filed;
13. Participate in stakeholders’ meetings/workshops as may be assigned by the Programme Officer;
14. Assist in the development of new programmes and project ideas;
15. Create and publish articles on project activities;
16. Boost the visibility for all LHD projects in coordination with Programme Officer and PI unit by drafting visibility materials including flyers and info sheets, press releases, etc.;
17. Perform other duties as assigned by the Management.

Required Qualifications and Experience

 Education

• Bachelor’s Degree in Public Administration, Social Sciences or related fields from a recognized institution with three years of relevant experience or,

• Secondary School Diploma with at least five years of relevant working experience

Experience

• Experience in liaising with government authorities, National and International Organizations will be essential;
• Experience working IOM is an asset;
• Experience in project monitoring, support and development activities;
• Familiarity with general migration issues;
• Organizational, administrative and financial experience;
• Good command of Microsoft Windows programs: Word, Excel, PowerPoint, Publisher, and Outlook;
• Maintains confidentiality and discretion in appropriate areas of work;
• Accuracy in filing, reporting and data/information management;
• Ability to read between lines (keen eye for details), understand and apply written instructions and guidelines; interpret instructions and resolve work.

Languages

Fluency in English is required. Knowledge of French and Kinyarwanda is an added advantage

Required Competencies

 The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

• Integrity and transparency: Do not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
• Professionalism: Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

Core Competencies – behavioral indicators

• Teamwork: Coordinates own work with that of the team to meet agreed priorities and deadlines.
• Delivering results: Shows understanding of own role and responsibilities in relation to expected results
• Managing and sharing knowledge: Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: Presents information using language and sequence of ideas that is easy for recipients to understand.

Other

Appointment will be subject to certification by the Organization’s (IOM’s) Medical Officer, based on medical examination(s), that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the Government of Rwanda, where applicable.

This application is open to all Rwandese citizen and any other foreign national as long as such an applicant has a right of residence and right to work in Rwanda at the time of application (IOM will not be responsible in securing such Visas or authorizations from the Government of Rwanda, any applicant of foreign nationality must provide authentic certification from Government of Rwanda in regard to right of residency and right to work in Rwanda at the time of application).

Interested candidates are invited to complete the attached form and submit it to [email protected] by 05 March 2020 at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the Position title, reference code, and the candidates’ names.

In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page) and complete Personal History Form (PHF) highlighting the required education and experience

Only shortlisted candidates will be contacted.

Posting period:

From 21.02.2020 to 05.03.2020