CALL FOR JOB

PROGRAM FINANCE MANAGER / PROGRAM FINANCIAL OFFICER

Program history

Created in 1982 and co-winner of the Nobel Peace Prize in 1997, Handicap International (HI) is an international solidarity organization specializing in the field of disability, independent, non-governmental, non-denominational, without political affiliation and non-profit. . It intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and testifies to meet their basic needs, to improve their living conditions and to promote respect for their dignity and fundamental rights.

From January 24, 2018, the Handicap International Federation implements its programs under the use name “Humanité & Inclusion/Humanity & Inclusion” (HI). However, the legal name remains “Handicap International Federation”.

In Rwanda, HI has been present since 1994. HI collaborates with local operational partners and public partners including ministries and other public institutions in the implementation of projects.

Since August 1, 2020, HI Rwanda is part of a regional program in East Africa called “East African Region (HI-EAR)”. This comprises three countries: Rwanda, Uganda and Kenya with its coordination office in Uganda. HI undertook these management changes with the aim of improving coverage of the needs of vulnerable people, including people with disabilities. This restructuring results in particular in the pooling of resources at the regional level. All members of EAR intervene under 3 main axes as defined in the operational strategy 2021-2023:

• Pillar 1: Social and economic inclusion  : promote the social, cultural and economic civic participation of vulnerable people; ensuring access to education for all; provide institutionalized expertise and support and strengthen the representation and skills of vulnerable people through their associations;

• Pillar 2: Rehabilitation, prevention and health  : preventing and combating chronic and disabling diseases, early detection and prevention of avoidable disabilities and promoting mental health through a community approach;

• Pillar 3: Protection  : HI seeks to prevent the occurrence of violence based on gender, age and disability by striving to initiate actions that empower vulnerable people and mobilize local, national and international actors to a specific commitment to promoting and respecting the rights of vulnerable people confronted with violence based on gender, age and disability. It is committed to researching and providing reliable data on identifying vulnerable populations and mitigating underlying risk factors.

For the successful completion of its operational strategy, Handicap International Federation, which implements its programs under its operational name “Humanity & Inclusion” (HI), is looking for a  Financial Manager. 

job summary

context

Under the hierarchical responsibility of the Regional Financial Manager, the Financial Manager of the program is responsible for leading the financial teams, compliance with the standards of the organization and local rules in the financial field, strategy and financial management, and finally operational financial management within its scope 

Position:  Finance Manager / Financial Manager.

Location : Programme Rwanda

Composition of the Finance team:  1 Financial Manager, 1 Program Accountant, 1 cashier and 3 Financial assistants.

Missions / responsibilities

Mission 1 : Management

Reference document:  https://hinside.hi.org/intranet/jcms/prod_2209931/fr/les-missions-du-manager-version-2021-fr

• Exemplary Manager: embodies HI’s values ​​on a daily basis, and is a role model.
• Meaningful Manager: understands the strategy, explains it, translates it into operational objectives for his team, leads the necessary changes. Gives meaning to each act of management. In this context, stimulates exchanges of practice between and within departments. Encourages innovation and risk taking.
• Manager Manager: organizes the operational management of his team, structures the work around identified processes, manages performance, and facilitates problem solving.
• 1st HR Manager & Coach: contributes to the development of its employees, by creating the conditions to enable their commitment, their professionalization and their attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and expected individual and collective behaviors.

Mission 2: Strategy and management

• Contributes to writing, reviewing and implementing the financial part of the operational strategy (STRATOP) within its scope in compliance with HI’s finance policies.
• Manages the declination of the financial strategy into action plans and advises on financial issues.
• Produces, compiles and analyzes financial indicators and if necessary creates additional indicators.
• Is in charge of the assessment, mitigation and treatment of financial risks. Ensures the reporting and processing of financial incidents to its hierarchical and functional lines.
• Manages HI’s representation activities externally on financial aspects, participates in inter-NGO working groups and ensures the development of partnerships within its scope.
• Leads the financial capacity assessment of local partners and the resulting capacity building plans.

Mission 3 : Standards and expertise 

• Leads the deployment and monitors compliance with all of HI’s policies, processes and financial tools within its scope and, if necessary, develops specific financial tools under the control of its hierarchical and functional lines.
• Manages and monitors HI’s compliance with the legal framework of the country or countries of intervention and the existence of a watch on the evolution of standards, case law and practices of other actors in the financial field.
• Ensures the production and filing of financial documents ensuring the legality of HI’s exercise in the country or countries of intervention.
• Ensures compliance with the General Data Protection Regulation (GDPR).
• Ensures the implementation and compliance with procedures for archiving financial documents and the publication and updating of financial documents on dedicated spaces.
• Manages internal control on its scope as well as corrective actions if necessary.

Mission 4 : Operational implementation 

Responsibility 1: Ensures financial and budgetary management

• Supervises the preparation of budgets and controls the optimization of the use of HI funds within its scope.
• Ensures the reliability and updating of financial information and coordinates the process of reporting and compiling financial information in accordance with the deadlines of the financial calendar.
• Produces the summary notes necessary for financial management and identifies risks. Support budget managers in their financial management.
• Analyzes the financial elements of the partnership agreements and checks the accuracy and compliance of the partner’s accounting and documentation before payment.

Responsibility 2: Ensure accounting management

• Is the privileged interlocutor on accounting issues.
• Ensures the reliability and updating of accounting information and coordinates the process of reporting and compiling accounting information in accordance with the deadlines of the financial calendar.
• Pilots the development of all accounting processing under his responsibility by guaranteeing compliance with the accounting reference framework (procedures, tools), their transcription into the accounting Information System (IS).
• Consolidates, controls and validates all accounts closing entries and documents (monthly and annual), in particular bank reconciliations, justification of third-party accounts, monitoring of fixed assets.
• Ensures the fulfillment of requests for exemption from Value Added Tax (VAT) and checks the declarations transmitted to the authorities.
• Represents HI externally with the Statutory Auditors and/or the authorities in charge of accounting and tax issues.
• Ensures the implementation and compliance with the procedure for archiving supporting documents, in particular by ensuring the quality of supporting documents on paper and digital, and by transmitting the supporting documents (paper and digital format) to their places final storage.
• Provides supporting documents requested by internal and external auditors.

Responsibility 3: Ensures the management of funding, in compliance with “donor” standards and contractual obligations

• Leads the development of funding proposals for donors and funding plans:

• Supervises and supports the development of funding proposals and optimizes funding plans (coverage of structural and support costs), compiles and coordinates multi-program proposals when the program is lead.
• Examines, alerts, or even negotiates the conditions of financing contracts before they are signed (schedule and terms of payments and financial reports, methods of justifying expenditure, exchange rate, audit, etc.). Ensures that these obligations are realistic and compatible with HI procedures.

• Controls the follow-up of the expenses of the financing and provides them to the budget holders. Monitors the correct consumption rates, alerts in the event of risk or non-compliance with flexibility rules and anticipates abuses by preparing contractual amendments with its interlocutors.
• Supervises and coordinates the production and quality of financial reports for donors by checking compliance with the donor reference system.
• Ensures that donor payments or reminder requests are made and that line and functional managers are informed in the event of delays.
• Ensures the transcription into the Finance IS of information related to donor contracts: donor budgets, entry of analytical and budgetary modifications, schedule, reports, etc.
• Coordinates responses to requests from internal and external auditors and guarantees the successful completion of audits, by defining corrective actions to be implemented.

Responsibility 4: Ensures cash management

• Is the privileged interlocutor on the questions of treasury.
• Instructs, formalizes and optimizes requests for funds in order to ensure the availability of cash in cash registers and bank accounts to meet the financial needs of the mission. Assists project managers in defining their cash requirements.
• Ensures the supply of cash registers, contributes to bank reconciliation operations, carries out inventories of cash registers/safes for closings (monthly and annual).
• Provides documents relating to cash management, requested by internal and external auditors and documents to meet banking compliance requirements within its scope.
• Evaluates and makes available means of payment adapted to the needs of the mission and guarantees compliance with the payment rules according to the defined thresholds.
• Is responsible for the security and conservation procedure for funds, in particular the security thresholds, and proposes adaptations to the context if necessary.
• Ensures the fulfillment of requests to open or close bank accounts in the name of the organization according to operational needs as well as the updating of bank signatories.
• Identifies foreign exchange risks and implements measures to mitigate these risks.

Responsibility 5: Animation of the profession

• Sets up and monitors the elements of its business within its scope: dissemination, use or even contribution to the revision of standards, monitoring of recommendations for the improvement of team skills, etc.
• Coordinates the business animation on its perimeter, ensures the establishment of a team spirit, the inclusion of each one by his regular contribution, in particular through the exchanges of practices.
• Ensures the animation of a pool of local talent.

Mission 5 : Emergency Preparedness and Response 

• Leads emergency preparedness actions in his department and, in the event of an emergency, reorganizes his team’s priorities according to the humanitarian imperative, in order to ensure a rapid and effective response from HI

Expected profile

The application file (minimum 3 pages) must be composed  of a cover letter  addressed to the Country Director of Handicap International Federation in Rwanda, accompanied  by the contact details of 3 professional references in relation to this position , certificates  of services rendered ,  a detailed Curriculum Vitae  and  copy of diploma .

Complete applications must be submitted no later than January 22, 2023 at midnight sent to the following email: [email protected] with subject: MANFIN-HI-202301  

Only the preselected candidates will be contacted. Any attempt to influence the recruitment process will result in automatic disqualification.

About our organization 

Humanity & Inclusion (HI) is an international solidarity organization committed to the rights of people with disabilities, people in vulnerable situations, and human rights in general. Respect and dignity for the people concerned and the beneficiaries of actions and communities are at the heart of HI staff and collaborators, in all the contexts of intervention.

Our code of conduct is a key element in the implementation of institutional policies which set out the fundamental principles for the protection of our beneficiaries - in particular the most vulnerable - against any form of abuse of power, harassment, exploitation and of sexual abuse, in our own personnel. These policies include, but are not limited to:

• Protection of Beneficiaries against Sexual Exploitation and Abuse
• Child protection
• Fight against fraud and corruption.

All of our representatives are expected to conduct themselves in a manner consistent with our Code of Conduct. Any violation of these policies will be treated seriously.

N.B:

• In accordance with the law in force, people with disabilities will be given priority in the event of equal professional competence or the same mark at the end of the written tests and interviews.
• Women are encouraged to apply.

Kigali on 04/01/2

Melanie GEISER

Country Manager