Job- Procurement Specialist

Organization RWANDA AGRICULTURE AND ANIMAL RESOURCES DEVELOPMENT BOARD

Level 3.IV

Reports To Corporate Services Division Manager

No. of Positions 2

Deadline 20/Nov/2020

Job Description

– Coordinate all the procurement activities;

– Elaborate an annual procurement plan;

– Coordinate the preparation of the technical specifications, tables of pricing variation and final tender documents and tender announcements;

– Ensure the reception and safe keeping of bids;

– Coordinate the preparation of tender policy documents;

– Ensure the capacity building of Tender Committee Members in procurement related regulations

– Coordinate the preparation of documents to be used during meetings calling for tender;

– Participate in bid opening and evaluation;

– Ensure the preparation and notification letters to the bidders;

– Ensure the preparation of contracts in consultation with the legal Advisor;

– Monitor the contract execution and keep updated recording;

– Ensure that all procurement proceedings for the procuring entity are filed;

– Ensure the preparation of necessary supporting documents for paying goods and services
– related suppliers:

– Ensure that goods are delivered by the supply and reception note signed;

– Constitute the whole tender file to be submitted to Chief Budget Manager;

– In collaboration with user units, monitor the contract execution, including making alerts on delivery deadlines;
Resolving conflicts on procurement issues with clients on bidding and award issues

Job Profile

Qualification:

At least A0 in Procurement, Management, Accounting, Law, Public Finance, Economics with 3 years of working experience or Master’s Degree in Procurement, Management, Accounting, Law, Public Finance, Economics with 1 year of working experience.

Key technical skills and knowledge required:

– Deep knowledge of basic business and purchasing practices

– Knowledge of state procurement and contracting laws, regulations and procedures

– Knowledge of grade, qualities, suppliers and prices tenders of commodities

– High analytical, Category management, Decision making Time management, Excellent communication and Computer skills;

-Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage.