Job Profiles for the Rwanda Digital Acceleration Project

S/N

Job title

Job profile (Needed Qualifications, Skills and Experience)

Duties and Responsibilities

Number of Positions

3

Procurement Specialist

Selection Criteria:

Bachelor’s degree in Procurement, Management, Accounting, Public Finance, Law or Economics with at least 5 years of relevant work experience in a public sector procurement role; or Chartered Institute of Procurement and Supply (CIPS) Certification/ Master’s degree Procurement, Management, Accounting, or Public Finance with at least 3 years of relevant work experience.

 Technical competencies:

• Track record of managing procurement-related planning and selection processes for government and donor-funded projects of a similar scale and technical nature – familiarity with WB procurement processes and guidelines considered an asset;
• Technical knowledge of ICT-related procurement is considered a distinct advantage;
• Demonstrated detailed knowledge of Rwanda public sector contracting laws, regulations, and procedures;
• Demonstrated experience in managing the preparation, evaluation, negotiation, and delivery of large technical contracts;
• Demonstrated experience in conducting procurement market assessments;
• Demonstrated experience in identifying and mitigating fiduciary risks related to procurement as well as managing procurement-related complaints;
• Demonstrated knowledge of business and purchasing practices, supply and price trends;
• Proven ability to work with individuals and teams in completing tasks that are urgent, high priority, and sensitive.
• Proven ability to think analytically and strategically;
• Proven ability to liaise and consult with multiple internal and external stakeholders in managing procurement-related processes.

General Competencies (management, leadership, communication, problem-solving, monitoring, coordination, stakeholder management, etc.)

• Strongly results-oriented and able to manage a complex and multi-faceted workload with minimal supervision;
• Ability to determine and review priorities, plan and meet deadlines;
• Good decision-making skills;
• Excellent negotiation skills;
• Team player, with good interpersonal skills, and proven ability to function effectively with multiple host-country counterparts and multi-disciplinary teams;
• Excellent skills in facilitation and coordination, and the ability to resolve conflicts constructively;
• Ability to maintain a strategic overview and manage priorities yet be detail-orientated within a dynamic, fast-paced environment;
• Strong oral and written communication skills, including report writing;
• Strong problem-solving abilities;
• Fluency in English is essential;
• Solid IT skills including Word, Excel, and PowerPoint;
• Should demonstrate a high degree of professionalism and integrity.

• Facilitate a detailed procurement capacity assessment to be carried out by the development partner, and support SPIU coordinator and WB in the identification of related fiduciary risks;
• Prepare the Project Procurement Strategy for Development (PPSD) that describes how procurement will support the development objectives of the project and deliver value for money, given local market context;
• Prepare and support the implementation of procurement plans, spelling out the equipment, services needed to kick-start implementation of the project;
• Coordinate the preparation of Terms of Reference (TORs) and technical specifications for services/goods/works, in close collaboration with technical specialists and concerned stakeholders;
• Prepare other procurement and bidding documents, including Request for Proposals (RFP), Expressions of Interest (EOI), in close collaboration with technical specialists and concerned stakeholders;
• Publish invitations to bidders and prepare general notices, specific notices, and request for expressions of interest to be advertised;
• Plan procurement, record procurement transactions, and track key stages of the procurement process, using the WB Systematic Tracking of Exchanges in Procurement (STEP) System;
• Ensure timely bid-openings, the evaluation process of the technical and financial proposals, and preparation of evaluation reports;
• Assist in the drafting of contracts between the SPIU and the successful bidders after obtaining the no-objection (if required), and follow up the signature process;
• In collaboration with the Contract Managers, ensure that goods/services/works are provided as stipulated in the contract provisions;
• Ensure timely reception of the goods/services/works of the various contracts financed by the project;
• Prepare periodical procurement reports;
• Manage any procurement-related information requests and complaints;
• Ensure that cross-cutting project priorities and policy commitment are reflected in procurement-related documents – e.g. stakeholder consultation, climate-smart, energy efficiency, and accessibility requirement;
• Perform any other tasks assigned by the project coordinator.

Reporting:

The Procurement Specialist will report to the SPIU Coordinator

Deliverables:

• Draft procurement plan for the first 18 months of project implementation (within the first three months of contract signature)
• Updated Project Procurement Strategy for Development (PPSD)

(within first three months of contract signature) Progress report (every month)

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