JOB ADVERTISEMENT: Procurement Officer

Who we Are:

Rutongo Mines Ltd is a Tin Mining Company, situated in Masoro Sector, Rulindo District, Northern Province. The Management of Rutongo Mines Ltd informs the public that it is recruiting Internal & External Competent, Qualified and Experienced staff for the following position:

Position / Job Title: Procurement Officer

Department: Supply Chain
Reports To: Procurement Supervisor

Job Purpose:

To manage the procurement of goods, services, and works in accordance with company policies and procedures, ensuring cost-effectiveness, quality, and timely delivery to support organizational objectives.

Key Responsibilities:

1. Procurement Planning & Execution

• Assist in developing and implementing the annual procurement plan.
• Source and evaluate suppliers based on price, quality, service, and delivery terms.
• Prepare and issue Request for Quotations (RFQs), Request for Proposals (RFPs), and Purchase Orders (POs).
• Ensure procurement activities comply with organizational and regulatory requirements.

2. Supplier Management

• Maintain and update the approved supplier/vendor database.
• Negotiate contracts, terms, and delivery schedules with suppliers.
• Monitor supplier performance and ensure adherence to contract terms.
• Build and maintain strong working relationships with suppliers.

3. Contract Management

• Draft, review, and monitor procurement contracts to ensure compliance.
• Track contract performance and manage renewals or extensions.
• Address non-compliance or disputes with suppliers where necessary.

4. Cost & Quality Control

• Analyze market trends to identify opportunities for cost reduction.
• Ensure that procured goods and services meet required quality standards.
• Conduct periodic supplier and price benchmarking exercises.

5. Documentation & Reporting

• Maintain accurate and up-to-date procurement records and documentation.
• Prepare periodic procurement reports and updates for management.
• Support internal and external audits with required documentation.

6. Compliance & Ethics

• Ensure all procurement processes are transparent and in line with company ethics and anti-corruption policies.
• Promote adherence to health, safety, and environmental standards in the procurement process.

Qualifications and Experience:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Professional certification (e.g., CIPS, ISM) is an added advantage.
• Minimum of 3–5 years of relevant experience in procurement or supply chain management.
• Strong understanding of procurement principles, contract management, and supplier negotiations.

Skills and Competencies:

• Excellent negotiation and communication skills.
• Strong analytical and problem-solving abilities.
• High level of integrity and ethical standards.
• Proficiency in MS Office and ERP systems (SAP, Oracle, or similar).
• Ability to multitask and work under pressure.
• Attention to detail and strong organizational skills.

• A Motivation letter addressed to the General Manager explaining your suitability for the position.
• A Curriculum vitae with 3 referee names.
• A copy of education and training certificates
• A copy of relevant work certificates.
• A copy of ID