Job -Procurement Officer

Organization GENDER MONITORING OFFICE

Level 5.II

Reports To Executive Secretary

No. of Positions 1

Deadline 10/Dec/2020

Job Description

– Ensure that quarterly and annual procurement plans for GMO activities are prepared and approved by the management;

– Carry out procurement activities, including advertising, opening, proposal evaluation, negotiation and signing of contracts;

– Ensure that Procurement records are properly documented;

– Follow up timely the execution of contracts;

– Ensure that all procurement are carried out on the basis of approved procurement plan to enable cash flow forecasting;

– Establish procurement performance indicators and milestones to be used in monitoring and assessing progress in quality of procurement;

– Ensure that all procurement procedure complied
– with all materials respects, properly documented and managed;

– Provide regular procurement reports on a timely basis;

– Facilitate procurement audit, and do all that is necessary to ensure that all procurements are carried out expeditiously and efficiently and free of wasteful expenditures, fraud, omissions, and errors;

– Provide information and documentation related to procurement as required by relevant authority;

– Serve as Secretary to the tender committee;

– Performing any other task as may be assigned by Supervisor;

Job Profile

“A0 in Procurement, Management, Accounting, Public Finance, Law, Economy,

Key Technical Skills & Knowledge required:

– Knowledge of basic business and purchasing practices;

– High Analytical Skills;

– Negociation Skills;

– Excellent Communication Skills;

– Knowledge of state contracting laws, regulations and procedures;

– Knowledge of grades, qualities, supply and price trends of commodities;

– Time Management Skills;

– Decesion making Skills;

– Computer Skills;

– fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage”