Job Description

Position Title: Procurement Coordinator

• Using specifications of materials/equipment and services provided by the requestor, ensure to source for relevant vendors in accordance with Company procurement policies.
• Liaise with the Company Facilities Manager, the O&M team, and Finance Manager to identify current and future procurements for material, goods, services, and equipment.
• Ensure that current/future procurements and purchases are in line with the procurement plan and scheduled appropriately to ensure proper and quick delivery.
• Negotiate for favorable pricing and establishing realistic delivery schedules.
• Advise the management/requestor on purchase decisions based on the prices quoted, the quality offered, and lead time.
• Establish and negotiate contract terms and conditions and maintain vendor relationships in liaison with the CG Legal Team.
• Implement and contribute to the development of contract management plans, resolving issues, monitoring performance, and negotiating contract variations through effective vendor relationships to enhance business outcomes.
• Participate in the drawing up of contracts ensuring that suitable and adequate Services
• Level Criteria are set and are legally sound while ensuring the most advantageous balance of quality and cost is achieved.
• Conduct regular meetings with different Company teams to ensure that procurement planning is aligned with the procurement schedule & maintenance activities/services.

Job Description

• Meet regularly with the Finance Manager to ensure that planned procurements/transportation costs are fully aligned with the budget and cash flow projections.
• Ensure that orders for material, goods, services, and equipment with local, regional, and international vendors are in accordance with Company procurement policies and best practices & other local legislations; Ensuring compliance with Company’s Vendor compliance procedures and conditions.
• Follow up with vendors regarding the status of orders, changes to orders/deliveries, and associated troubleshooting needs; Additionally, ensure that the internal requesters are made aware in due time of progress or any change.
• Ensure proper coordination with the Company finance team to request and track vendor invoices.
• Ensure that all procurement/logistics-related documents (contracts, payment terms, etc.) are properly documented.
• Prepare a Procurement Tracker for local and international purchases that contains information required by Requester, Ware-House Supervisor, Facilities Manager, and Finance Department.
• Ensure that the procurement team.
• Liaise with service providers and vendors effectively (while respecting the CG Supplier Code of Conduct).
• Spare parts &Tools/Services orders are sent to appropriate suppliers/manufacturers etc.
• Follow up for timely delivery of spare parts & Tools/execution of services.
• Participate in the quality of goods and services delivered.
• Maximize utilization and efficiency of equipment deliveries.
• Develop and design stock control systems and logistics monitoring systems to ensure the security of property.
• Maintain close follow-ups with the store supervisor on stock levels.
• Follow up with the vendor on delivery and having all logistics around delivery arranged for smooth delivery.
• Ensure reconciliation of quantity, quality, or value discrepancies with the vendor liaising with the warehouse team.
• Work closely with customs, service providers, suppliers, and Freight/Transit/Logistics Manager & Companies to ensure imported goods/services are timely expedited and duties are properly accounted for.
• Manage closely the procurement team and sure an efficient and smooth process.
• Ensure the efficient, timely, and economic procurement of goods and services needed for the Company, delivery and construction, and any other area of operation or investment related to the Company’s Power Plant, the barge, and its outlying areas within the appropriate statutory constraints.

QUALIFICATIONS

• Bachelor’s degree in procurement, Supply chain management, or an equivalent with relevant experience.
• Proven experience in managing supply chain operations
• Good level (written and spoken) in English and French is an added advantage.
• Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint & Adobe Pdf.
• Good experience in using supply chain software and tools like SAP