Position Title: Procurement Consultant

Organization: Rwanda Society of Obstetricians and Gynecologists (RSOG)

Location: Kigali, Rwanda

Contract Type: Consultancy

Application Deadline: 1^st December 2024

Background

The Rwanda Society of Obstetricians and Gynecologists (RSOG) is a professional organization dedicated to improving maternal and reproductive health in Rwanda. RSOG plays a key role in promoting evidence-based practices, capacity building, and advocacy to enhance the quality of care in obstetrics and gynecology.

As RSOG expands its projects and activities, efficient procurement processes are essential to ensure that goods, services, and works are acquired transparently and in compliance with national and donor regulations. To strengthen its procurement function, RSOG seeks to engage a qualified and experienced Procurement Consultant to provide professional guidance, streamline processes, and ensure compliance with organizational policies and donor requirements.

Objective of the Assignment

The primary objective of this consultancy is to support RSOG in managing its procurement activities efficiently, ensuring transparency, accountability, and value for money. The consultant will develop and implement procurement strategies, oversee procurement processes, and build the capacity of RSOG staff to handle procurement tasks in alignment with applicable regulations.

Scope of Work

The Procurement Consultant will be responsible for:

Procurement Strategy Development

• Develop and implement a comprehensive procurement strategy tailored to RSOG’s needs.
• Align the procurement strategy with organizational goals, project objectives, and donor requirements.

Procurement Planning

• Assist in identifying procurement needs in collaboration with relevant departments.
• Develop and maintain an updated procurement plan to guide all procurement activities.

Tendering and Contract Management

• Prepare and issue tender documents, requests for quotations (RFQs), and requests for proposals (RFPs).
• Manage tendering processes, including bid evaluation, supplier selection, and award recommendations.
• Draft, review, and finalize procurement contracts, ensuring compliance with relevant laws and regulations.

Capacity Building and Technical Support

• Train and mentor RSOG staff on procurement policies, procedures, and best practices.
• Provide technical advice on procurement-related matters to ensure informed decision-making.

Compliance and Risk Management

• Ensure that all procurement activities comply with RSOG policies, Rwandan laws, and donor regulations.
• Identify and mitigate procurement risks to safeguard RSOG’s interests.

Reporting and Documentation

• Maintain accurate and complete procurement records.
• Prepare periodic procurement reports for management and donors, highlighting progress, challenges, and recommendations.

Deliverables

• A detailed procurement strategy document.
• An updated and comprehensive procurement plan.
• Documented tendering processes, including evaluation reports and supplier recommendations.
• Signed and compliant procurement contracts.
• Capacity-building reports and training materials for RSOG staff.
• Monthly progress reports and a final consultancy report summarizing achievements and lessons learned.

Qualifications and Experience

• A Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field (a Master’s degree is an added advantage).
• Professional certifications or equivalent are highly desirable.
• A minimum of 5 years of experience in procurement, preferably in non-profit, health, or donor-funded projects.
• In-depth knowledge of Rwandan procurement laws, donor procurement guidelines, and international best practices.
• Proven experience in managing tendering processes, supplier evaluations, and contract negotiations.
• Excellent analytical, negotiation, and communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively in a multidisciplinary team.

Duration and Location

The consultant will be based in Kigali, Rwanda, with occasional travel to project sites across the country if needed.

Reporting Line

The Procurement Consultant will report directly to the Managing Director at RSOG and work closely with the RSOG team.