Division/Department: Operations

Job Location: Uzima Chicken Head Office/Kigali

Job title: Procurement Assistant

Reports to: Procurement Officer

Type of Position: Full time

Main staff reports to: none

Duties and Responsibilities for Procurement Assistant:

• Devise and use fruitful sourcing strategies
• Discover profitable suppliers and initiate business and organization partnerships
• Negotiate with external vendors to secure advantageous terms
• Approve the ordering of necessary goods and services
• Finalize purchase details of orders and deliveries
• Examine and test existing contracts
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Foresee alterations in the comparative negotiating ability of suppliers and clients
• Perform risk management for supply contracts and agreements
• Control spend and build a culture of long-term saving on procurement costs
• Key Responsibilities:
• Maintain records of goods ordered and received.
• Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• Control purchasing department budgets.
• Review purchase order claims and contracts for conformance to company policy.
• Analyze market and delivery systems in order to assess present and future material availability.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
• Represent companies in negotiating contracts and formulating policies with suppliers.
• Review, evaluate, and approve specifications for issuing and awarding bids.
• and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.
• Prepare bid awards requiring board approval.
• Prepare reports regarding market conditions and merchandise costs.
• Administer on-line purchasing systems.
• Arrange for disposal of surplus materials.
• Perform any other related duties as assigned by the supervisor

Requirements skills

• At least 2 years proven working experience in procurement or purchasing
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Talent in negotiations and networking
• Good knowledge of supplier or third party management software
• Aptitude in decision-making and working with numbers
• Experience in collecting and analyzing data
• Strong leadership capabilities
• Bachelor degree in supply chain management, logistics or business administration