JOB POSITION: PORTER

Department: ROOMS DIVISION | FRONT OFFICE

Reports to: Front Office Manager

job purpose

• To meet, greet and offer assistance to all guests arriving at the hotel.
• To work as a team member in order to provide excellent guest service with attention to detail.

Position Description

Main Outputs and Responsibilities for This Position

TASKS, DUTIES & RESPONSIBILITIES

• All guests are welcomed in a professional, efficient and courteous manner.
• Provides an unforgettable first and last impression of the Hotel.
• To assist guests with luggage and belongings during check-in and check-out.
• To room guests and explain the features and facilities of the guest room and the hotel.

Maintain complete knowledge at all times of:

• All hotel features, services and hours of operation.
• All room types, numbers, layout, décor, appointments and location.
• Daily house count and expected arrivals/departures, including VIP guests.
• Scheduled daily group activities.
• Know, understand and comply with all departmental policies and procedures.
• Responsible for general cleaning duties in the Reception area and that the entrance area and immediate surroundings remains cleaned and well organized at all times
• Responsible for guest luggage to reach the rooms as quickly as possible and in a safe and responsible manner.
• Guest’s requests, queries and needs, receive immediate attention in an efficient and effective manner.
• Follow-up is done to ensure the guest’s request, query or needs has been actioned and guest is satisfied.
• Hand over guest complaints to the shift supervisor and Front Office Management.
• Knowledge of surrounding areas in terms of tourist destinations and activities.

RESPONSIBLE BUSINESS

• Shows involvement and is interested in environmental and or social & ethical issues by participating in responsible business activities.
• Promotes the Responsible Business programme to guests at all times using the Accor “Planet 21” principles.
• Is actively involved in finding ways of reducing waste, plastic and minimizing energy usage

HEALTH AND SAFETY

• Be familiar with the companies Health & Safety Policies & Procedure and any other related laws.
• Adheres to all Health & Safety regulations, Policies & Procedures and ensure that all staff adheres to these regulation, policies & procedures.
• Ensure a strong Health & Safety culture, directing and overseeing workplace safety

Main outputs And Responsibilities for this position 

• programs to regulation compliance, employee awareness and an accident-free workplace guided by the Rwandan Labor Law and the companies Policies & Procedures.
• Ensures that all potential and real hazards are reported and reduced immediately.
• Fully understands the hotel’s fire and emergency Policies & Procedures.
• Ensures that emergency procedures are practiced and enforced to provide for the security and safety of guests and employees.
• Stimulates and encourages a general awareness of health and safety.
• Anticipates possible and probable hazards and conditions and either corrects them or takes action to prevent them from happening.
• Ensures that the highest standards of personal hygiene, dress, appropriate uniform, appearance, and conduct is maintained by all employees in the department.
• Act as employee representative on the Health & Safety committee.

HUMAN RESOURCES

Maintain the highest standard of appearance and social skills in according to the companies Human Resources Policies & Procedures.

• Be familiar with the staff handbook, house rules, Code of Conduct, Health and Safety Policies & Procedures pertaining to your area of responsibilities.
• Be familiar with the company’s Disciplinary codes.
• Well-groomed at all times and dresses in accordance to the Company uniform and name badge issued to you and your subordinates.
• Attends training as and when required.
• Conducts relevant training sessions of standards, and the companies Policies & Procedures to your areas of responsibilities.
• Attends all relevant departmental meeting or other relevant scheduled meeting.
• Conducts and manage induction and training of new staff members and students.

Other Special Requirements

• To perform other reasonable duties as directed by your immediate Manager.
• To be available to work overtime at the request of Management.

Qualifications, Skills/Experience & Personal Attributes

• At least 1 year  experience as Porter or similar position
• Any high school diploma
• Good organizational and time management skills
• All application should be in English
• 3 professional references

WORKING CONDITIONS 

The Job’s responsibilities sometimes may require working extra hours and the working days include weekends and public holidays.