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15 Mar 2023

Office Manager at ITM Africa Ltd

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Job Description


POSITION : Office Manager

Location : Kigali, Rwanda 

ITM Africa Ltd, an international company specializing in all HR solutions is recruiting an Office Manager

What you will do :

  • Maintain office supplies inventory, order and purchase items after prospecting market prices.
  • Develop and update the vendor tracker for better supplier management.
  • Responsible for maintenance of office equipment, including computers, copy machines and furniture.
  • Perform some receptionist duties when needed.
  • General clerical duties including photocopying, printing, prepare and modify documents including correspondence, drafts, memos, emails and reports when appropriate.
  • Insure appropriate inventory management.
  • Maintain electronic and hard copy filing system.
  • Handle requests for information and data.
  • Resolve administrative problems and inquiries
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
  • Prepare agendas for meetings and prepare meeting room
  • Record, compile, transcribe and distribute minutes of meetings
  • Organising company events or conferences
  • Coordinate and maintain records for staff, telephones, computers, parking card and petty cash
  • Ensure maintenance of company vehicles and control vehicle documentation. Buy fuel and ensure its consumption.
  • Control and report drivers’ routing and follow up on all vehicle related requisitions.
  • Supervise the office cleaning team to insure cleanliness at all time.
  • Ensure proper organisation of the office activities in a timely and orderly manner.
  • Report monthly on activities.
  • Perform any other tasks or duties requested by the line manager.

 You will be a good fit if you have :

  • Bachelor’s degree in management, finance or accounting or related field
  • Minimum 2 years of relevant working experience
  • Ability to plan, prioritize and organize.
  • Good problem assessment and problem-solving skills
  • Attention to detail and accuracy.
  • Customer service orientation

Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 20th March, 2023.

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