Job Description

Title: Office Driver

Reports To: Administrative Assistant

Unit: Global Operations Unit

Duty Station: Kigali, Rwanda

Grade: L1

Fixed-term

Full Time

Date prepared: March 2021

Background

Interpeace is an international organization for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government, and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland, and has two regional offices in West Africa (in Abidjan, Côte d’Ivoire) and in Eastern and Central Africa, (in

Nairobi, Kenya). Interpeace also has an office in Guatemala City and representation offices in New York, Brussels, and Stockholm.

For more information about Interpeace, please visit www.interpeace.org

Position within the Organization – Office Driver

The Office Driver is a member of the Global Operations Unit which encompasses Finance, IT, Administration, Legal, Internal Audit, and HR.

Under regular supervision from the Administration Assistant, the Office Driver is responsible for providing transportation support to staff and any visiting partners in Kigali Office.

Purpose and General Overview

Under the supervision of the Administrative Assistant, the driver will provide effective transport facilitation to IP Rwanda staff to attain the objectives of the programme. The role will involve driving over relatively short distances during regular working hours and extended trips requiring flexibility. The role will also cover messenger, vehicle safety and security, and office backup support if needed.

Duties and responsibilities

Vehicle Management and Transport Conditions

• Drive IP Rwanda vehicle(s) as requested with due regard to time schedules, apply knowledge of driving regulations, safety requirements, traffic conditions, and most desirable routes to maintain travel time whilst ensuring that all rules, regulations, and local requirements are adhered to.
• In an event of involvement in an accident, take security precautions for the safety and security of the driver, on-board passengers, the vehicle, and other contents that may be in the vehicle.

Specific Duties

While adhering to safe driving conditions, perform the following duties:

• Day-to-day maintenance and cleaning of the assigned vehicle, check fuel levels, oil, water battery, brakes, signal lights, tires before starting off the journey. Make minor repairs and adjustments (For example, punctures, wiper blades, spark plugs, etc).
• Transport IP Rwanda visitors, office staff, and any other person on IP Rwanda business mission in safe and timely manner between designated locations as may be assigned by IP Rwanda.
• Record mileage and expenses incurred during driving duties and report to appropriate IP Rwanda personnel as required.
• Keep an accurate logbook for all transport assignments.
• Arrange for vehicle care and maintenance based on service manual requirements and daily transportation schedule.
• Keep record of vehicle service records to track costs and maintenance of vehicles as well as justify replacement of the vehicle and/or parts at the appropriate times.
• Make regular deliveries of parcels, documents, between the office, collection locations, and destinations as may be assigned by IP Rwanda.
• Follow all health and safety regulations.
• Provide any messenger support including assistance in doing local shopping as and when necessary;

Qualifications:

• High school certificate or diploma considered an asset
• Valid Rwanda driving License of class B category
• Proficiency in Kinyarwanda and English. Knowledge of French language is an addition.

Experience

• A minimum of 5 years’ relevant experience working in a fast-paced environment within Rwanda.
• Able to provide written references from previous employers
• Accident-free Driving certification if applicable
• Security clearance certificate of good conduct

Competencies

• Ability to work well alone and with a partner or team
• Reliable and punctual with a dedicated professionalism to job and duties
• Excellent time management skills
• Organized and able to adapt to changing schedules or routines

Job special conditions

• IP Rwanda driver will be required to spend some nights out of Kigali.
• Travel needs may vary, but about 80% out of Kigali and 20% within Kigali.
• This job requires sitting for long hours while driving.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

Other requirements

• Eligibility to work in Rwanda.

Assets/desired

Previously worked as an Office Driver

Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and promoting a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.