Job description
AMI is now looking for an Office Associate to support the Country Manager and the People & Operations team ensure smooth running of the Kigali Office. This is a chance to be part of Africa’s transformation, and to help shape, build and scale one its most innovative social businesses.
The Office associate will be based in Kigali and be responsible for the smooth operation of office processes and administrative record keeping. The successful candidate will be numerate, well-organized, a team player, and with good attention to detail and a desire to do things right-first-time. She/he will report to the Country Manager in Kigali. She/he will liaise with staff in other country offices (e.g. Nairobi and South Africa) as necessary.
Office and Administrative Support
- Managing Rwanda workplace, ensure that we have a smooth and secure working space
- Managing calls and all correspondence
- Managing Rwanda stock office supplies
- Filing and storage of confidential files and office documents.
- General oversight of office administration.
- Logistics work: booking cab services, booking flights, running errands in preparation of Learning labs, organizing meetings within the office etc.
- Management, repair and maintenance of Kigali office space
Accounting & Finance
- Managing Rwanda service provider database
- Ensuring all invoices are submitted on time and in compliance with RRA
- Manager Rwanda invoice tracker
- Support the finance team on Rwanda office budget management and bank communication
Staff Welfare
- Organize staff events: Team Building, Lunch and Learns, Fun Fridays, Birthdays
- Provide snacks, stationery and equipment to enable staff to function
- Airtime and data Issuance
- New staff onboarding
Skills & attributes
- University graduate with a minimum of 2 years of work experience
- Training or good work experience in administration and operations
- Well-organized, methodical, able to work to deadlines
- Good communicator at all levels
- Experience of working in a fast-paced, growing business preferred
- Willingness to learn.
- Flexible, helpful and versatile team player