Vacancy Announcement

Internship in the Finance & Administration Units for The Sustainable Economic Development (SED) Cluster and Country Office

Background

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

The GIZ office in Kigali, Rwanda is responsible for financial, administrative, and human resource management functions covering the GIZ activities in Rwanda and Burundi.

The Sustainable Economic Development (SED) Cluster is the largest cluster in GIZ Rwanda’s portfolio with over 10 bilateral and regional programmes.

GIZ would like to recruit up to two candidates for the “GIZ Rwanda / Burundi Country Office” as well as the “Sustainable Economic Development Cluster”.

Location: Kigali

Fixed Term: 01.09.2024- 28.02.2025

Position: 2

Tasks and areas of support

• Review and verify supplier invoices for accuracy and compliance with organizational policies.
• Accounting and receivable management support
• Organize, file, and maintain financial and administrative documents in both physical and electronic formats.
• Provide logistical support to program activities, including coordination with vendors and attendees
• Collaborate with team members to create and update Standard Operating Procedures (SOPs) for financial and administrative processes for the cluster and entire portfolio
• Engage in conceptual tasks related to process improvement, compliance, and documentation.
• Support the optimization of commercial processes and documentation, following best practices
• Assist in developing and maintaining digital knowledge management systems for the cluster/portfolio, including processes, documents, and responsibilities.
• Supporting monitoring & evaluation activities, e.g. data collection, data entry, designing data collection tools and reporting
• Support technical advisors in programme management activities, e.g. proposal writing, monitoring of activities, stakeholder management
• performs other duties and tasks at the request of management

Required Qualifications, Competences and Experience

1. Qualifications

• Currently enrolled or recently graduated (< 6 months) in a bachelor’s degree programme in Accounting, Finance, Business Administration or a related field

2. Additional competences

• Proficiency in MS Office (Outlook, Excel, Word etc.) and accounting software
• Ability to think critically and contribute to process improvement and SOP development.
• Excellent organizational and time management skills
• Fluency in Kinyarwanda and English, good knowledge in French is an added advantage
• Willingness to learn on the job and ability to deal with constructive feedback

3. Other preferences

• Working experience in the area of financial management, procurement, logistics, process development
• Previous experience with a multinational organization or NGO
• Master’s degree in Accounting, Finance, Business Administration or a related field is an added advantage

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) via our electronic job portal by using the button “apply”; until 7^th July 2024 at 4:00 PM. All attachments should be put together in one PDF file not larger than 2 MB.

Note:  The cover letter should be limited to one page and the CV to a maximum of two pages. Otherwise the application will not be considered

GIZ is a signatory of the Diversity Charter. Recognition, appreciation and inclusion of diversity in the company are important to us. All employees shall be valued - regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background, age or sexual orientation. We support equal opportunities and welcome applications from people with disabilities.

This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.

Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

GIZ reserves all rights!